Administrative Assistant
DEPT OF YOUTH & COMM DEV SRVS - Manhattan, NY

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In order to qualify applicants must be appointed from a Civil Service list or already be Permanent in that Title

The New York City Department of Youth and Community Development (DYCD) supports youth and community services through contracts with a broad network of Community-Based Organizations (CBO) throughout New York City. Our central task is administering available city, state, and federal funds to a wide range of innovative, practical and quality programs that positively impact youth and communities.

The Department of Youth and Community Development is in search of a highly motivated and energetic individual to support the Director of Financial Management. The individual must be able extremely organized, detailed oriented, completing task and request in time sensitive manner and able to handle multiple tasks.

•Responsibilities include answering telephones, maintaining schedules, files, mail, typing and emailing correspondence as needed, providing office coverage and various special projects.
•Coordinating and duplicating the agencies briefing book for hearings
•Preparation of the time and leave reports for the unit
•Assisting, editing and coordination of the units task and standards, maintaining confidentiality, while reviewing for errors, compile and copy for submission to Human Resources.
•Maintain and order all supplies for the unit via our school dude system to ensure all request are streamlined and the process is efficient.

Minimum Qual Requirements

(1) A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and three years of satisfactory, full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
(2) An associate degree or 60 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and four years of satisfactory, full-time progressively responsible clerical/administrative experience as described in (1) above; or
(3) A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and five years of satisfactory, full-time progressively responsible clerical/administrative experience as described in (1) above; or
(4) Education and/or experience which is equivalent to (1), (2) or (3) above. However, all candidates must possess the one year of administrative or supervisory experience as described in (1) above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in (1) above) at the rate of 30 semester credits from an accredited college or university (as described above) for 6 months of experience, up to a maximum of 3½ years.

Serving in an administrative capacity includes tasks which provide high level support to an office and/or top executive of an organization, with the authority to make critical decisions about matters of significance. It does not include basic clerical tasks such as filing, typing and data entry, answering the telephone, sorting and copying materials.

Preferred Skills

•Strong written and oral skills
•Computer skills with proficiency in word and excel
•Professional telephone manner.
•Ability to work in a collaborative environment
•Must be self-motivated

To Apply

To APPLY:
Search for the Job ID #119006

External Candidates please go to www.nyc.gov/careers
Current NYC employees please go to www.nyc.gov/ess

ALL APPLICATIONS MUST BE SUBMITTED VIA THE ONLINE PORTALS MENTIONED ABOVE. SUBMISSION OF AN APPLICATION DOES NOT GUARANTEE AN INTERVIEW. ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
*If you do not have access to a personal computer, please visit your local public library*

Hours/Shift

35 hours per week

Work Location

156 William St, New York NY

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

POSTING DATE:

POST UNTIL:

04/16/2013
04/29/2013