Administrative Assistant
Delta Dallas - Dallas, TX

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Primary Responsibilities:
  • Answer incoming calls for department, backup front desk receptionist
  • Check departmental voicemails and emails
  • Sign for incoming FedEx and UPS deliveries
  • Greet visitors
  • Deliver documents and mail
  • Prepare invoices for coding and payment
  • Daily mail drop off
  • Kitchen and Conference Room maintenance
  • Ongoing reports including: investor reports, expense reports, PTO reports
  • Clerical responsibilities: maintaining complex filing system, faxing/scanning of documents
  • Correspondence
  • Data entry: invoices, drilling reports, expense spreadsheets
  • Travel arrangements and meeting planning
  • Assist with basic HR functions: process employee terminations, new hire paperwork, sick leave/vacation requests
  • Assist with basic Office Management responsibilities: facilities/equipment repairs and maintenance, updating phone extension lists, assist with office supply inventory
  • Proficient in Microsoft Office (specifically Word, Excel and Outlook)
  • Self-motivated
  • Team oriented
  • Detail oriented
  • Professional work ethic
  • Excellent communication skills both verbal and written
  • Minimum 3-5 years experience in administrative support role

Delta Dallas - 2 years ago - save job
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