Administrative Assistant
Department Of State - Dunn Loring, VA

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The men and women of the US Department of State with their skills, character and commitment to public service, are the backbone of America's diplomacy. Civil Service employees support the foreign policy mission from offices in Washington, DC and worldwide.

Join us in helping to shape a freer, more secure and prosperous world as we formulate, represent and implement US foreign policy. Choose from hundreds of career possibilities - there's something for everyone!

This position is located in the Washington Field Office, Bureau of Diplomatic Security. The incumbent serves as an Administrative Assistant providing a wide range of administrative support and assistance to an office staff. The duties and responsibilities of the incumbent focus on providing extensive administrative support in the workload control and involve a wide range of staff assignments and/or issues.

This position is also being announced through Merit Promotion procedures under Announcement # DS-2013-0459. Candidates who wish to be considered under both Public (US Citizens) and Merit Promotion procedures must apply to both announcements.
    KEY REQUIREMENTS
  • Incumbent will be subject to random drug testing.
  • Relocation expenses will NOT be paid.
  • U.S. Citizenship is required.
  • Must be able to obtain and maintain a Top Secret
    security clearance.
  • One year probationary period, unless excepted by
    regulation.

DUTIES: - Advises the staff of important office matters, calling attention to significant items in reports, files and correspondence;

- Performs necessary research for materials relevant to administrative matters to assure priorities and obligations are met;

- Assists office personnel on procedural matters such as the correct procedures to follow in preparing correspondence, travel orders, travel vouchers, and periodic reports;

- Assembles background material for agenda items and informs participants of topics to be discussed;

- Performs office automation duties using software applications such as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics.

QUALIFICATIONS REQUIRED: Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement. Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

Applicants applying for the GS-06 grade level must have at least 1 full year of specialized experience equivalent to the GS-05 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following:

- Experience performing duties exercising administrative regulations, policies and practices sufficient to provide staff support and assistance to assigned office personnel;

- Experience performing office automation duties using software such as Microsoft Word, PowerPoint, Excel databases and electronic mail;

- Experience gathering, consolidating, extracting, assembling, and summarizing program related data and/or information;

- Experience preparing travel vouchers for a large complex office utilizing automated travel system.

AND

Must be able to type a minimum of 40 wpm with no more than 3 errors. Note: Individuals may be required to take a typing exam.

Education Substitution: As a general rule, education is not creditable at this level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

.

HOW YOU WILL BE EVALUATED: Your application will be evaluated and rated under the Category Rating and Selection procedures. Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:

Highly-qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.

Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some but not all of the major aspects of the position.

Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

- Knowledge of the concepts, principles, practices, procedures and operations governing administrative support functions of a large complex office;

- Knowledge of administrative regulations, policies and practices sufficient to independently perform duties and to provide staff support;

- Knowledge of office automation software such as Microsoft Word, PowerPoint and Excel;

- Ability to utilize an automated travel system;

- Ability to gather, consolidate, extract, assemble, and summarize program related data and information;

- Ability to communicate effectively in writing and orally.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) and education (if applicable) as it relates to this job opportunity. In order to fully evaluate your application and receive proper credit, your resume should include: (1) paid and non-paid experience, job title, dates held (month and year for qualifying purposes to receive credit), number of hours worked per week, and salary (2) knowledge of the subject matter and technical skills pertinent to this position; (3) specific duties performed that fully detail the level and complexity of the work; and (4) names and phone numbers of your current and/or previous supervisor(s). Your resume should contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of consideration. For tips on writing your resume, please visit the USAJOBS Resource Center.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.

Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position to receive consideration for special priority.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.


To preview questions please click here .

BENEFITS: The Department of State provides an array of benefits, financial incentives, and family friendly programs to its employees (e.g., health, life and long-term care insurance, counseling, employee consultation and referral services, retirement benefits, leave programs, child care centers, Student Loan Repayment Program, flexible work hours,Transit Subsidy Program, paid federal holidays, etc.). For additional information on DOS benefits click here .

OTHER INFORMATION: SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials will result in your application not being processed.

SELECTIVE SERVICE - If you are a male applicant born after December 31, 1959, you must certify at the time of appointment that you have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Employee Relations, Disability/Reasonable Accommodations Division, at (202) 261-8163 or reasonableaccommodations@state.gov. The decision on granting reasonable accommodation will be on a case-by-case basis.

EQUAL EMPLOYMENT OPPORTUNITY - The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

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