Administrative Assistant
Development Dimensions International, Inc. - Pittsburgh, PA

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The Administrative Assistant is a key member of the Recruiting Department. Individual is responsible for supporting the HR function and processes. Receives guidance from Recruiting Manager.

Responsibilities

  • Employee Relocation
    • Manage the relocation program, ensuring compliance with internal policies and practice.
    • Act as central point of contact by providing counsel to management, employees and vendors on relocation policies and procedures.
    • Responsible for monitoring and tracking required documentation.
    • Provide assistance to the employee and/or family on all facets of relocation, including movement of household goods, temporary housing and expense processing.
  • Immigration
    • Help to facilitate immigration process for foreign citizens. Ensure all paperwork, including applications for immigration and visas are completed accurately and in a timely manner, as well as assisting with relocation needs.
  • Employment Laws
    • Monitor changes in HR practice and employment laws. Recommend actions to be taken based on changes in federal, state or local laws.
    • Coordinate notice postings for all DDI US offices.
  • Recruiting
    • Maintain the Recruiting team intranet Sharepoint site.
    • Process Open Position Forms for job requisitions.
    • Prepare and post openings on the organization’s intranet and internet sites.
    • Generate offer letters and paperwork for new hires.
  • Temporary Help
    • Coordinate temporary services for all DDI US offices via placement agencies.
    • Ensure all vendor contracts are within the policy guidelines for the organization.
    • Act as central point of contact for vendor selection, screening and recommending candidates.
  • Reports and Administration
    • Staffing Report – track all open positions, holds and filled positions. Update report on a continuous basis.
    • Coordinate and compile monthly HR department report for the Operating Committee (OpCom).
    • Prepare budget reports - track recruiting and other HR costs in several areas, including recruiting, general HR, training and benefit accounts.
    • Maintain the HR department intranet Sharepoint site.
    • Process recruiting, agency, advertising and relocation invoices; check all invoices for accuracy and process as received. Track all expenses on Excel spreadsheet for budget reporting purposes.
    • Provide administrative support as needed to the HR Director and the Recruiting Manager as needed.
    Relevant Qualifications
    • High School diploma or equivalent (GED).
    • 2-5 years of broad, progressively more complex HR experience, such as generalist and recruitment.
    • Knowledge/understanding of general ledger/accounts payable concepts.
    • High level of proficiency in Microsoft Office 2010 or 2007 (i.e. Word, Excel, etc.)
    • Demonstrated competence in the following:
      • Decision-making.
      • Planning & organizing.
      • Communication skills.
      • Building positive working relationships.
      • Initiative.
    • Customer service skills.
    Preferred Qualifications
    • Bachelor’s degree preferred

    Development Dimensions International, Inc. - 17 months ago - save job - copy to clipboard