Administrative Assistant
Development Dimensions International, Inc. - Pittsburgh, PA

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The Administrative Assistant is responsible for providing administrative support to the Consulting Services team. The position requires strong administrative skills and the ability to effectively handle multiple tasks/priorities independently.

Responsibilities
  • Provide administrative support to Consulting Services Pittsburgh team members
  • Prepare team financial/capacity reports
  • Interface with other departments/regions
  • Heavy keyboard input/typing (e.g., proposals, PowerPoint presentations, correspondence), proofreading, copying, faxing, collating
  • File maintenance
  • Maintain office supplies/stores and manage relationships with suppliers/vendors
  • Liaison with building management/maintenance
  • Screen phone calls, route messages
  • Send and receive mail and coordinate materials shipping to team members and clients
  • Assist with travel and meeting arrangements and processing of expense reports for team members
  • Work with others to identify and solve problems and search for ways to improve services or processes
  • Supports processing of office vendor invoices
  • Other duties as assigned
Relevant Qualifications
  • Minimum of 2 years administrative or relevant work experience.
  • High School diploma or equivalent (GED)
  • High level of proficiency in Microsoft Office programs (i.e. Word, Excel and PowerPoint) - Office 2010 strongly preferred
  • Strong client service orientation (internal and external)
  • Strong interpersonal skills (face to face and phone)
  • Ability to effectively handle multiple tasks/priorities independently
  • Exhibit high initiative and energy; sense of urgency
  • High attention to detail
  • Excellent grammar, spelling, and proofreading skills
  • Have strong fact-finding skills and be able to "size up" the situation and act on it
  • Able to organize work load; establish priorities; plan
  • Possess strong problem-solving skills
  • Ability to work in a fast paced environment
Preferred Qualifications
  • Bachelor's degree
  • experience with SharePoint