Administrative Assistant
Digitaria - San Diego, CA

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Digitaria is a full-service digital marketing and technology firm headquartered in San Diego with additional offices in Los Angeles and Washington, D.C. Since 1997, Digitaria has consistently led the field in creating digital experiences online through Web sites, intranets, extranets, digital asset management, interactive marketing campaigns and business solutions that are both measurable and memorable. Digitaria represents many of the largest brands in the world. Active clients include ASICS Shoes, Atlanta Falcons, Best Western International, CBS Corporation, Comcast Corporation, FOX Corporation, Gateway Corporation, Hasbro Inc., KCET Hollywood, NBC Universal, QUALCOMM Inc., Vizio Inc., Warner Bros. Worldwide Television Marketing and many others.

We are seeking a highly motivated Administrative Assistant who will be working directly with our CEO, Daniel Khabie.

Candidates must possess excellent organizational skills, and the ability to manage many tasks and projects at the same time. Candidates must also have excellent verbal and written communication skills as they are key for having successful relationships with internal staff and clients.

As part of our Administrative Team your responsibilities may include: screening and fielding calls, making travel and meeting arrangements, assisting with reports and financial data, and customer relations. As an Administrative Assistant, you will also be assisting with overflow work from administrative and executive department and fill in for the office receptionist as needed.

This position requires strong computer and internet research skills. Performs administrative and office support activities. Performs a variety of Internet research functions and uses word processing, spreadsheets, and strong communication skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Relieve management of administrative detail, all projects Coordinate work flow for CEO Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager’s absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Maintain calendar; ascertain which events require boss’s presence Fix commitments to maximize boss’s time efficiency; Allow decision/desk time When boss chairs meetings: -Prepare agenda in advance -Arrange meeting facilities -Act as recording secretary; prepare action minutes Arrange travel through internal or outside agents Arrange travel cash in advance Prepare itinerary, trip file and supplies Prepare expense report tools for boss Complete expense reports after trip Compose correspondence/reports for own or manager’s signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses’ dictation or notes Research, draft or abstract reports

Skills and Requirements:
BS/BA degree
Extensive knowledge of software applications, such as word processing, spreadsheets, and database management
Proficient in keyboarding and good at spelling, punctuation, grammar, and oral communication
Ability to be adaptive and readily take on new, unique tasks daily

Digitaria provides competitive salaries, excellent benefits, 401k, and is headquartered in San Diego's Gaslamp Quarter.
This is an in-house position and candidates must reside in or be willing to relocate to San Diego.

Digitaria - 2 years ago - save job
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