Administrative Assistant
Doner - Southfield, MI

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Based in Detroit, Doner is a member of the MDC Partners network and serves clients including ADT, AutoTrader.com, Choice Hotels International, Chrysler Group LLC, The Coca-Cola Company, The Coleman Company, Cox Communications, DuPont, Harman, Serta, Sherwin-Williams, Smithfield and The UPS Store. With over $1 billion in billings, Doner has built on its strong creative legacy to create a modern, integrated creative network with offices in Detroit, Cleveland, London and Los Angeles. As a full-service, performance-driven agency, Doner focuses on creating ideas that change the destiny of brands through creativity.
**This position will start in a temporary capacity which could lead to a full-time, direct hire capacity.
Administrative Assistant
Tasks:
  • Provide responsible, general office service and administrative support to their assigned work group/department
  • Ability to provide coverage at the Receptionist desk for lunch break (12-1), regular breaks (AM and PM) and from 5:00 – 5:30PM as needed.
  • General back up support for other administrative positions
  • Coordinate all aspects of travel for the Account Services department (including flights, hotel, rental car)
  • Planning/Coordinating internal and external meetings (scheduling conference rooms, ordering catering, arranging setups, equipment, etc.)
  • Control ordering supply inventory including verification of invoices and distribution of supplies to staff.
  • Help coordinate video conferencing, conference calls and multi-media presentations
  • Learn and manage the web conferencing meetings conducted with the field (Set up call with vendor, gather materials, coordinate with internal and external client all details of the call)
  • Perform administrative task, such as filing, copying, organizing entire work area, updating files
  • Order collateral and business cards for department
  • Assist in preparing reports, letters, binders and special projects
  • Provide assistance with any and all projects as requested
  • Because the administrative assistant is the main point of contact for the account team, and plays an important role, he/she should be available at his/her desk as much as possible.
Competencies:
  • Able to adapt quickly to office procedures and make optimum use of office resources
  • Have working knowledge of general office processes.
  • Strong organizational and interpersonal skills
  • Ability to work well with others
  • Effective written and oral communication skills
  • Ability to retain confidentiality
  • Proficiency and accuracy using Microsoft Office and e-mail
  • Proofreading skills including spelling, grammar and punctuation.
  • Proven ability to meet deadlines and manage multiple priorities
  • Professional demeanor and etiquette
  • Excellent attendance and punctuality
  • Self-directed and highly motivated
  • Ability to work overtime as required
  • Ability to work in a professional office environment utilizing phone, computer and office equipment.
EOE

Doner - 19 months ago - save job - block
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About this company
5 reviews
Doner knows how many licks it takes to get to the center of a Tootsie Roll Pop. W. B. Doner & Company, doing business as Doner, is one...