Administrative Assistant
Draftfcb - New York, NY

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With more than 30 years of experience marketing to healthcare professionals, Draftfcb Healthcare produces work that is both strategically relevant and creatively compelling. The agency provides its clients with multichannel capabilities, including payer strategy and marketing, professional education, video production, strategic planning and media services. Draftfcb Healthcare’s high-energy, diverse culture and global network have enabled it to strengthen its relationships with an extensive client roster, including Boehringer-Ingelheim, Bristol-Myers Squibb, J&J, Lilly, MedImmune, Medtronic, Novartis, Pfizer, Teva and Vivus. It was named “Agency of the Year” by Medical Advertising News in 2006 and 2009 and by Medical Marketing & Media in 2007 and 2010. In 2010, 2011 & 2012, it was named Most Creative Agency by Medical Advertising News.

Draftfcb Healthcare is a unit of Draftfcb, itself a member of the Interpublic Group (NYSE: IPG). Under its network umbrella, Draftfcb Healthcare has other full-service, multichannel healthcare agencies, including AREA 23 and NeON, as well as units focusing specifically on managed markets and medical education. For more information, visit


Mosaic, the managed markets division of Draftfcb Healthcare, is seeking an energetic and experienced Administrative Assistant to join its team. Mosaic’s mission is to provide strategic insight, planning and communications initiatives to their managed markets clients. The objective of managed markets is to persuade healthcare decision makers (eg, health plans, pharmacy benefit managers, and employers) to provide access to medications to the member population that they oversee. Managed markets determines the optimal approach to providing the information, education, and value-added services to these decision makers.

The candidate will perform administrative tasks for upper management. He or she will exercises discretion and handle confidential matters.

Provide support for account teams.

Answer telephones; respond to messages
Maintain calendar; schedule appointments, coordinate meetings and contact caterers (when needed)
Make travel arrangements and reservations for lodging and transportation
Submit and monitor expense reports and handle any expense issues (through Concur and Finance Dept)
Enters guests/clients into Workspeed for security purposes
Meets/greets guests at reception and escorts them to appropriate office
Order office supplies
Schedules conference rooms for client/general meetings (through Meeting Room Management)
Set up breakfast and luncheon meetings
Inputs new business presentations, contact reports, status reports and memorandums
Handle all general office duties (copy, file and fax)
Create PTO calendar for team
Prepare reports/presentations
Provide assistance to other teams when other administrative assistants are out of office
Attend and participate in Administrative Assistant meetings
May assist on special projects
Perform other duties as assigned

3+ years experience as an Administrative Assistant

Draftfcb - 7 months ago - save job - block
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Subsidiaries of this company come between brands and the general public. The Interpublic Group of Companies is one of the world's...