Administrative Assistant
FCB Global - New York, NY
FCB Health

With more than 30 years of experience marketing to healthcare professionals, FCB Health produces work that is both strategically relevant and creatively compelling. The agency provides its clients with multichannel capabilities, including payer strategy and marketing, professional education, video production, strategic planning and media services. FBC Health’s high-energy, diverse culture and global network have enabled it to strengthen its relationships with an extensive client roster, including Boehringer-Ingelheim, Bristol-Myers Squibb, J&J, Lilly, MedImmune, Medtronic, Novartis, Pfizer, Teva and Vivus. It was named “Agency of the Year” by Medical Advertising News in 2006 and 2009 and by Medical Marketing & Media in 2007 and 2010. In 2010, 2011 & 2012, it was named Most Creative Agency by Medical Advertising News.

FCB Health is a unit of FCB Worldwide, itself a member of the Interpublic Group (NYSE: IPG). Under its network umbrella, FCB Health has other full-service, multichannel healthcare agencies, including AREA 23 and Neon, as well as units focusing specifically on managed markets and medical education. For more information, visit www.fcbhealthcare.com

Responsibilities:
  • Answer telephones; respond to messages
  • Maintain calendar; schedule appointments, coordinate meetings and contact caterers (when needed)
  • Make travel arrangements and reservations for lodging and transportation
  • Submit and monitor expense reports and handle any expense issues (through Concur and Finance Dept)
  • Enters guests/clients into Workspeed for security purposes
  • Meets/greets guests at reception and escorts them to appropriate office
  • Order office supplies
  • Schedules conference rooms for client/general meetings (through Meeting Room Management)
  • Set up breakfast and luncheon meetings
  • Inputs new business presentations, contact reports, status reports and memorandums
  • Handle all general office duties (copy, file and fax)
  • Create PTO calendar for team
  • Prepare reports/presentations
  • Provide assistance to other teams when other administrative assistants are out of office
  • Attend and participate in Administrative Assistant meetings
  • May assist on special projects
  • Perform other duties as assigned

FCB Global - 30+ days ago - save job - copy to clipboard