Administrative Assistant – |
Edelman Silicon Valley
Our Silicon Valley office has an exciting opportunity for two administrative professionals to join our team!
BASIC QUALIFICATIONS :
The Administrative Assistant must:
Possess intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Have a strong sense of customer service, and be well organized with excellent written, oral, and interpersonal communication skills
Have the ability to work efficiently, be solutions-oriented, proactive, and anticipate needs
Take ownership of work and excel in a team environment
Possess strong time management skills, with attention to detail, following through on projects and handling multiple tasks
Have at least 1 year prior administrative experience.
PREFERRED QUALIFICATIONS :
Experience working in a medium to large agency, finance firm, or law firm is preferred
The Administrative Assistant works closely with and supports the needs of key senior personnel and others in the practice group. Responsibilities include, but are not limited to:
Daily data entry and organize dept. digital files, client files, contacts database and record keeping needs of Practice
Coordinate in-house meetings, including conference room set-up, beverages/food, etc.
Research and compile materials needed for meetings, calls and projects
Conduct basic Internet research as needed
Prepare daily email, occasional mail correspondence & shipment of packages
Coordinate travel arrangements, including rental cars, car services, hotel and meeting room reservations
Assist in scheduling appointments, internal/external meetings, office-wide events
Assist with document production and minor projects, as requested
Order supplies and equipment for designated practice
Communicate equipment requests or issues to IT/Purchasing dept.
Attend staff meetings and internal team meetings, take notes as needed
Complete special projects as assigned
Compute weekly Timesheets, Expense Reports, Purchase Orders, invoices and receipts in a timely manner
Contribute to performance appraisal process for peers and managers
Live the Edelman values (quality, integrity, respect, entrepreneurial spirit, mutual benefits, citizenship)
Demonstrate professional behaviors and pursuit of excellence in all endeavors
Participate in continuing education classes (Edelman Learning Institute: 24 credits per fiscal year)
ABOUT EDELMAN :
Edelman is the world’s largest public relations firm, with 67 offices and more than 4,800 employees worldwide, as well as affiliates in more than 30 cities. Edelman was named Advertising Age’s top-ranked PR firm of the decade in 2009 and one of its “A-List Agencies” in both 2010 and 2011; Adweek’s “2011 PR Agency of the Year;” PRWeek’s “2011 Large PR Agency of the Year;” and The Holmes Report’s “2013 Global Agency of the Year” and its 2012 “Digital Agency of the Year.” Edelman was named one of the “Best Places to Work” by Advertising Age in 2010 and 2012 and among Glassdoor’s top ten “Best Places to Work” in 2011 and 2012. Edelman owns specialty firms Edelman Berland (research), Blue (advertising), BioScience Communications (medical communications), and agencies Edelman Significa (Brazil), and Pegasus (China). Visit http://www.edelman.com for more information. Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities.
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