Administrative Assistant
Educational Services of America - Nashville, TN

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Spectrum Center Schools, a division of Educational Services of America (ESA), the nation’s leading private provider of special and alternative education programs, is currently seeking candidates for Administrative Assistant for its Spectrum Academy in Nashville, Tennessee. Preference will be given to candidates who have worked and/or interacted with individuals who have special needs and/or challenging behaviors.

Spectrum Academy provides a highly innovative education environment where students with emotional disturbance or developmental disabilities can prepare to transition to life after high school. To do this, Spectrum Academy offers rigorous academics, engaging technology and strong positive behavior support systems. Through the use of comprehensive academic, behavioral and vocational assessments, an individual course of study is developed for each student to address academic skill deficits, graduation requirements, work experience preferences and abilities, and behavioral programming. In addition, students participate in social skills development groups, transition planning and clinical services.

Spectrum Academy is a program of Spectrum Center Schools, which operates state-certified schools and integrated collaborative classrooms on public school campuses for nearly 100 school districts. Spectrum earned the highest rating given by the Western Association of Schools and Colleges. For more than 35 years, Spectrum has worked collaboratively with districts to serve students with special needs, behavioral challenges and emotional disorders, utilizing positive approaches and high quality research-based methods. Find out more about Spectrum Center by visiting our website: .

The Administrative Assistant assists with and participates in various administrative and/or office management duties as established and/or needed; Assists the School director with the overall administrative functions of the school. Responsibilities include, but are not limited to:

Assisting with or performing receptionist/front office duties, including answering and screening telephone calls, arranging conference calls, greeting scheduled visitors and directing them to the appropriate area or person.

Assisting with processing all incoming/outgoing mail for the school; receiving courier packages, picking up and routing incoming mail to appropriate persons.

Composing and typing routine correspondence; making copies of correspondence or other printed materials.

Organizing and maintaining effective file systems for both the school and administration; formulating procedures for systematic retention, protection, retrieval, transfer and disposal of all records.

Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment; managing school and office supply inventory.

Reviewing personnel records to ensure completeness, accuracy and timeliness.

Assists with other school functions, activities or tasks as needed or requested by supervisor.

Assisting supervisor in preparing various reporting and recordkeeping requirements.

High School Diploma and one year certificate from college or technical school or one year of related experience and/or training. Bachelor's Degree is preferred.

Proficiency in Microsoft Applications such as Word, Excel, Outlook and PowerPoint is required.

Valid state driver's license with appropriate endorsement.

Strong accuracy and attention to detail.

Experience working in an education setting and/or experience working with individuals with emotional disabilities and/or persons with challenging behaviors is STRONGLY PREFERRED.


ESA offers a comprehensive benefits program which includes, medical, dental, vision, life, and disability insurance, employee assistance program, medical and dependent care flexible spending accounts and a health savings account option. In addition, the company offers a matching 401(k) plan and generous paid leave benefits. Find out more about our company by visiting our website at .

Equal Opportunity Employer

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