Perform routine clerical and administrative functions
such as drafting correspondence, scheduling appointments, organizing and
maintaining paper and electronic files, or providing information to callers. Duties & Responsibilities
Education & Experience Required:
office equipment such as fax machines, copiers, and phone systems, and use
computers for spreadsheet, word processing, database management, and other
telephones and give information to callers, take messages, or transfer
calls to appropriate individuals.
visitors and callers, handle their inquiries, and direct them to the
appropriate persons according to their needs.
up and maintain paper and electronic filing systems for records,
correspondence, and other material.
and attach appropriate files to incoming correspondence requiring replies.
read, route, and distribute incoming mail and other material and answer
forms in accordance with company procedures.
copies of correspondence and other printed material.
work done by others to check for correct spelling and grammar, ensure that
company format policies are followed, and recommend revisions.
type, and distribute meeting notes, routine correspondence, and reports.
High School diploma or GED preferred but not required.
Must be able to read and write in English, and perform basic
Bilingual a plus (English/Spanish).
Prior experience in a manufacturing environment preferred but
Clerical — Knowledge of
administrative and clerical procedures and systems such as word processing,
managing files and records, designing forms, and other office procedures and
Customer and Personal Service — Knowledge of
principles and processes for providing customer and personal services. This
includes customer needs assessment, meeting quality standards for services, and
evaluation of customer satisfaction.
English Language — Knowledge of the
structure and content of the English language including the meaning and
spelling of words, rules of composition, and grammar.
Administration and Management — Knowledge of
basic business principles. Skills Required:
Ability to multi-task
Able to adhere to deadlines.
Speaking - Talking to others
to convey information effectively
Active Listening - Giving full
attention to what other people are saying, taking time to understand the points
being made, asking questions as appropriate, and not interrupting at
Time Management - Managing one's
own time and the time of others.
Service Orientation - Actively looking
for ways to help people.
Writing - Communicating
effectively in writing as appropriate for the needs of the audience.
Monitoring - Monitoring/Assessing
performance of yourself, other individuals, or organizations to make
improvements or take corrective action.
Reading Comprehension - Understanding
written sentences and paragraphs in work related documents.
Coordination - Adjusting actions
in relation to others' actions.
Social Perceptiveness - Being aware of
others’ reactions and understanding why they react as they do.
Active Learning - Understanding the
implications of new information for both current and future problem-solving and
Farouk Systems, Inc. - 10 months ago