Administrative Assistant
Ford Motor Company 1,514 reviews - Dearborn, MI

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Job Description & Qualifications
Position Duties · Support for the Executive Global Director / Director NA MP&L / Controller and Manager, Global Material Flow & Packaging Engineering
· Coordinate Domestic and International travel and approvals, process travel expense reports and department travel requests with Vice President's office (as needed) and follow-up with traveler(s)
· Responsible for general office management and organization including: maintaining office filing systems, managing incoming and outgoing mail, effectively handling e-mail correspondence and voicemail (monitoring for urgent e-mails and messages), copying, faxing, etc.
· Ensure timely approval of requests including overtime, CPARS, GPIRS, Expense Reports, signature requests, voicemail, HR Online, Cell Phone services, ordering supplies, and FAB card reconciliation
· CDSID/Badge Input Coordinator including net badge – access coordinator for WPC
· Silas Admin for Material Planning & Logistics
· Business Continuity Team Leader
· Ensure timely and efficient management of supervisors meeting schedule / calendar items, resolving meeting conflicts in a timely and efficient manner
· Schedule meetings (often involving Global personnel), setting up and utilizing audio and WebEx technologies
· Conference Rooms Coordinator
· Provide high quality word processing and other documents including organizational charts, Ford forms (i.e. Performance Reviews), correspondence, Excel spread sheets (i.e. vacation/absence tracking) and Power Point presentations
· Represent office in a professional manner on phone, e-mail, and in person, interfacing effectively with employees at all levels
· Maintain confidentiality and handle sensitive information appropriately
· Maintain and follow-up on assignments and request information as required
· Obtain all necessary signatures for HR Forms and submit accordingly
· Responsible for Handling Building Issues
· Fordland Move Coordinator / Building Approver
· Building Captain for Fire Drills/Evacuation
· Main Contact for Building
· Main Contact for Call Center Building Issues
· ABM Cleaning Services building liaison
Minimum Requirements · High School Diploma
· Team oriented
· Strong communication skills: oral and written (proofreading) and interpersonal
· Well organized with ability to work with minimal supervision
· Ability to plan, prioritize and support multiple assignments and projects
· Proactive in resolving issues/concerns
· Proficient in use of standard company software (Outlook, PowerPoint, Word, and Excel)
· Proficient in use of the Internet/Web, Internal (Ford) and External
· Applicant must have 3-5 years’ experience as an Administrative Assistant including interfacing with Executive Offices
Preferred Requirements · BA/BS Degree
At Ford Motor Company, we are dedicated to designing, manufacturing and selling high quality vehicles that meet the diverse needs of our customers. We believe our employees and the different perspectives that they bring to the business are the driving force behind our success. Come discover a company that is focused on the quality of our vehicles, the environment, the community and the world in which we live.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
We have a commitment to our products and customers, but also know that our employees are the driving force behind our success. Find out what it is like to love your job. Come discover a Company that is focused on designing better cars, but also cares about you, your family and your community. By choice, we are an Equal Opportunity Employer committed to a culturally diverse workforce.

About this company
1,514 reviews
Ford Motor Company, a global automotive industry leader based in Dearborn, Mich., manufactures or distributes automobiles across six...