Administrative Assistant
GE Power & Water - Linden, NJ

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GE is an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation.

The Administrative Assistant will provide administrative support to the Linden Cogen General Manager, the Asset Manager, and the Plant Manager. Duties include data input, compiling various spreadsheets, reports, designs, filing, coordinating meeting locations and timing, travel arrangements, and distributing mail.

Essential Responsibilities
In addition, you will:
  • Maintain Master Control Documents including all Company Manuals, compiles Monthly Reports, process’ hourly employee weekly / monthly Payroll Hours, weekly Man-Hours reports, and YTD Time Sheet logs
  • Maintain site Master Document’s database located on site server
  • Perform all edit requests by Managers
  • Maintain and compile Vendor Certificate of Insurance logs and monthly Vendor letters (also, assists with Vendor Qualification Forms)
  • Generate monthly Budget Variance Report (BVR) and process’ monthly Open Purchase Order reports
  • Track and log all Check Requests and track and log all Warehouse long-term document storage
  • Prepare correspondence for all Managers, transcribe confidential correspondence, edit and proofread material
  • Maintain corporate calendar, organizes company functions (including Annual Holiday Dinner, Bring Your Kids to Work Day, ACE Graduation, EHS Scratch-Off Program, all meeting lunches, etc.)
  • Organize and coordinate meeting locations and timing and prepare presentation materials, mailers, packages, etc., as requested
  • Maintain filing systems and chronological files for easy retrieval of information
  • Compile and enter data to create charts and reports from various sources using spreadsheets and graphics programs
  • Order all copy machine supplies and schedule service calls when needed for all machines (copiers and printers)
  • Complete other tasks as requested by the Cogen General Manager, Asset Manager and the O&M Plant Manager

  • High School Diploma / GED
  • Minimum of 3 years of office experience in administrative / personal secretarial capacity
  • Ability and willingness to type 80 words per minute as required

    Additional Eligibility Qualifications
    GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.

    Desired Characteristics
  • Ability to understand procedures and instructions specific to the area of assignment as would be acquired in two years of college
  • Skilled with using Microsoft Word, Microsoft Excel, and Microsoft PowerPoint and also have ability to use 10-key calculator
  • Candidate must have strong oral and communication skills

    Why join one great company when you can join many? At GE, we’re passionate about making life better with new ideas and technologies. We’re diverse, supporting our communities in more than 100 countries. Experience personal growth and competency development as part of the GE team. GE Power & Water provides customers with a broad array of power generation, energy delivery and water process technologies to solve their challenges locally. Power & Water works in all areas of the energy industry including renewable resources such as wind and solar; biogas and alternative fuels; and coal, oil, natural gas and nuclear energy. The business also develops advanced technologies to help solve the world’s most complex challenges related to water availability and quality. Numerous products are qualified under ecomagination, GE’s commitment to providing innovative solutions that maximize resources, drive efficiencies and help make the world work better. Headquartered in Schenectady, N.Y., Power & Water is GE’s largest industrial business. Follow GE Power & Water on Twitter @GE_PowerWater. Learn More about GE Power and Water Today!

    PLEASE NOTE: Strong candidate identified; qualified candidates are encouraged to post.

    To stay connected with exciting news and the latest job opportunities from GE AMSTC, Aviation, Energy Management, Oil & Gas, Power & Water and Transportation, follow us on twitter: @geconnections

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    GE Power & Water provides customers with a broad array of power generation, energy delivery and water process technologies to solve...