GE is an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation.
The Administrative Assistant will provide administrative support to the General Manager of Energy Schenectady Manufacturing. This includes a wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.
In addition, you will:
Provide administrative support by developing generating executive level documents, power point presentations and spreadsheets, charts and reports as needed
Manage complex schedules, coordinate meetings with internal and external parties and keep leader on track with time and calendar and handling calendar conflicts
Arrange meetings, meeting logistics and set up, prepare expense reports, complex travel needs, videoconferences and teleconferences
Review and respond to emails and phone calls from other key management personnel across GE as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
Project a professional impression of the energy Quality Team to customers and internal organizations
Be responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings
Coordinate leadership reviews & logistics for on-site & off-site team hosted events
Make international and domestic travel arrangements
Utilize internal billing system to create purchase orders, requisitions, process / receive invoices and order supplies / equipment
Use of Accounts Payable services for check requests
Manage P-Card transactions
Organize & manage schedules via Outlook
Reconcile Travel & Living accounts, purchasing card statements and T&L accounts on a timely periodic basis
Handle administrative tasks and processes associated with on boarding new employees
Coordinate meeting minutes development as directed
Publish organization periodic newsletters and/or other communications as needed
Maintain distribution lists
Work special projects as directed
Bachelors of Science Degree from an accredited College or University
Minimum of 8 years of professional work experience
Minimum of 3 years of related work experience
Additional Eligibility Qualifications
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
Experience in making domestic & international travel and meeting arrangements
Advanced levels of using Microsoft Office tools including Outlook, Word, PowerPoint and Excel (e.g. Embedded Power point slides, pivot tables etc.); build complex excel reports and manage volumes of data
Accurate and attentive to detail, superior writing and editing skills, able to manage multiple priorities and deadlines
Strong interpersonal and communication skills to interface with all levels of management
Willingness to learn and accept work challenges
Familiarity with Oracle based business systems and tools
Demonstrates confidence & self-assurance to deal with people at all levels
Adaptable / flexible – being open to change in response to new information, different or unexpected circumstances, and/or to work in ambiguous situation
Strong telephone manner with strong Customer service skills
Prior office management experience
Professional approach, good judgment, creative problem solver (possessing the personal drive and commitment to implement innovative solution)
Self-starter able to work on own initiative and well in a team environment
High degree of professionalism in both oral and written communication
Extensive follow-up, attention to detail and accuracy
Ability to maintain confidentiality of highly sensitive information
Flexibility with overtime on short notice
Strong organizational, time management and prioritization skills
Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
Ability to work well in team environment and to perform under pressure and against tight deadlines
Ability to support multiple projects and balance conflicting needs
Knowledge of GE processes and procedures
Why join one great company when you can join many? At GE, we’re passionate about making life better with new ideas and technologies. We’re diverse, supporting our communities in more than 100 countries. Experience personal growth and competency development as part of the GE team.
In the energy industry, we are one of the world's leading suppliers of power generation and energy delivery technologies in all areas of the energy industry including coal, oil, natural gas and nuclear energy as well as with renewable resources such as water, wind, solar and alternative fuels.
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