The General Atomics (GA) group of companies is a world renowned leader in developing high-technology systems ranging from the nuclear fuel cycle to electromagnetic systems; remotely operated surveillance aircraft; airborne sensors; advanced electronic, wireless, and laser technologies; and biofuels.
GA’s Electromagnetic Systems (EMS) Division focuses on the military and commercial applications of advanced electromagnetic technologies, including power generation and distribution, magnetic levitation, and systems design and engineering. The EMS Division supports government customers, which include the Department of Defense, Department of Energy and the Department of Transportation.
DUTIES & RESPONSIBILITIES:
This position is responsible for providing direct assistance to a manager(s).
Coordinates access to the manager and maintains their schedule requiring contact with internal management, staff and possibly customers or officials
Access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment
Communicates with administrative and management personnel to gather or convey relevant information
Initiates special reports and completes a variety of administrative assignments
Coordinates the manager(s) schedule and ensures they are made aware of issues that need immediate attention
Schedules appointments, meetings and teleconferences including set up and prep for meetings
Coordinates the preparation and review of correspondence, reports, and presentations for internal audiences
Plans, schedules and coordinates various organizational meetings and travel arrangements (either commercial or private)
Tracks progress of delegated staff assignments and may coordinate activities between departments
Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project
Develops and maintains confidential and specialized files and/or records
Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the organization
May provide guidance and/or direction to other staff
Other duties as required
MINIMUM QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:
Typically requires a high school diploma or equivalent and two or more years of office administration experience, including experience supporting a management position
Equivalent experience may be substituted in lieu of education
Must possess: 1)an understanding of the general and detailed aspects of the job; 2)the ability to maintain the confidentiality of sensitive information; 3)competent organizational skills and ability to establish priorities; 4)the ability to identify routine issues and explain and solve routine problems, or situations that require evaluation and interpretation; 5)interpersonal, verbal and written communication skills to accurately document, report and interface effectively with personnel, including management, customer and vendors; 6)acquaintance with applicable policies, procedures and relevant regulations; 7)knowledge of computer operations and applications
Ability to work both independently and in a team environment
Ability to work extended hours as required
Headquartered in San Diego, CA, General Atomics maintains expansive facilities housing engineering, laboratory, and manufacturing operations in Southern California and various locations in the U.S.
General Atomics - GA Unit - 2 years ago