Administrative Assistant
Gift of Life Donor Program - Philadelphia, PA

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Gift of Life Donor Program, the non-profit agency serving eastern Pennsylvania, southern New Jersey and Delaware, is responsible for recovering and distributing organ and tissues used in life-saving and life-enhancing transplants. This is an exceptional opportunity for an experienced Administrative Assistant to support the Clinical Staff Devlopment department by providing administrative support for education and training programs. You will work in collaboration with clinical education staff to provide a wide variety of education and training services as they relate to the research, creation, implementation and tracking of education programs provided to clinical staff. You will coordinate the logistics associated with workshops and didactic training events and programs including preparation of training materials, word processing, scheduling, record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. You will handle the logistics associated with workshops and conferences by organizing and scheduling related activities including meetings, travel, lodging, and conference services. You will deal with a diverse groups of important external callers and visitors as well as internal contacts at all levels of the organization, answer non-routine correspondence and assemble highly confidential and sensitive information. You must be able to exercisesindependent judgment to plan, prioritize, and organize a complex and diversified workload which incudes creating and developing visual presentations using Microsoft Word, Excel and Power Point software.
Associate degree, (bachelor degree preferred) and five years of Administrative Assistant work experience in a healthcare, educational or related environment is required. Experience producing presentations, coordinating and/or managing projects,and planning/faciltating events, workshops or educational programs and the ability to collaborate and work independently required. Expertise using Microsoft Office required. Work requires an extensive command of the English language and grammar. Must demonstrate a high level of interpersonal skills to handle sensitive and confidential situations; display a professional demeanor and appearance; demonstrate poise, tact and diplomacy; Use tact when communicating; Treat others respectfully and uses mature judgment when deciding what and how to communicate.Must be able to meet needs of internal and external client; Act in a courteous, positive and responsive manner; plan proactively and anticipate potential issues, organize and prioritize work; multitask projects simultaneously and meet deadlines, follow through on assignments and open issues with attention to detail, effectively respond to a variety of situations, independently undertake steps to improve performance, find solutions to various administrative problems and resolve problems. Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Experience using a variety of computer software applications including Microsoft Word, Microsoft outlook, Excel and PowerPoint software required.We offer an outstanding compensation and benefits package, including medical, prescription drug and dental insurances, as well as tuition assistance and an employer matched 403(b) savings plan. To investigate joining the nations leading procurement organization, please submit resume and salary history to: Human Resources, 401 North 3rd Street, Philadelphia, PA 19123 Fax: 215-963-0702 Email: We are equal opportunity employer and support diversity in our workplace

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