Administrative Assistant
H.B. Fuller - Vadnais Heights, MN

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We at H.B. Fuller embrace a shared set of beliefs and competencies that direct the way we operate and express our fundamental principles about how we will achieve success. We strive to hire talent that demonstrates our beliefs and our competencies.
POSITION OVERVIEW

The Administrative Assistant III is an accomplished administrative assistant with excellent communication, organizational and interpersonal skills and who works independently under general direction only. Must be capable to perform project-oriented tasks of a confidential, complex, and/or technical nature.
PRIMARY DUTIES

The Administrative Assistant III performs a full range of administrative functions for a team of business professionals. These duties include but are not limited to the following:

Technical support

Compiling and analyzing data

Manage special projects based on business need

Becoming the primary administrator, problem-solver, and contact for department software.

Organize and store electronic data needed for tracking of projects.

Communications

Serve as the internal and external communicator to various constituencies. These include:

other H.B. Fuller managers/employees

external vendors and customers

Preparation of presentations.

Type documents and correspondence, and distribute.

Proofread typed material for grammatical, typographical or spelling errors.

Scheduling duties

Scheduling meetings and conference calls, both international and local, and compiling information for these meetings.

Maintaining calendars as required.

Organizing various internal and external meetings.

Other duties

Prepare and review invoices and expense reports and forward for approval.

Make travel arrangements, including international arrangements and visas.

Required Skills
MINIMUM REQUIREMENTS - INTERNAL

Minimum 3 years administrative or clerical experience (or equivalent gained externally).

Extensive knowledge of Microsoft Office software (Word, Sharepoint, Excel and PowerPoint) and email

management software. Experience with databases a plus.

Demonstrated ability to learn new skills, including data systems and analysis.

Demonstrated ability to prioritize numerous tasks and perform independently under general direction and light supervision.

Very strong organizational skills, including a demonstrated ability to manage to strict deadlines.

Willingness to work as a team player, demonstrating flexibility in adjusting to job requirements.

MINIMUM REQUIREMENTS - EXTERNAL

Minimum 5 years administrative experience; preferably in support of senior managers.

Extensive knowledge of Microsoft Office software (Word, Access, Excel and PowerPoint) and email

management software. Experience with SharePoint a plus.

Demonstrated ability to learn new skills, including data systems and analysis.

Demonstrated ability to prioritize numerous tasks and perform independently under general direction and light supervision.

Very strong organizational skills, including a demonstrated ability to manage to strict deadlines.

Willingness to work as a team player, demonstrating flexibility in adjusting to job requirements.

ATTRIBUTES FOR SUCCESS:
Responsive to Change Adapts quickly to changing circumstances and refocuses efforts in a positive “how can we get this done?” manner.

Individually Accountable for Results Demonstrates a bias for action and focuses efforts on work that is strategically aligned and has impact.

Models Collaboration and Commitment Focuses on team success before individual success and demonstrates respect and regard for others in interactions.

Focuses on Customers Creates an experience for customers – delights customers by providing exceptional value and service

Demonstrates Operational Excellence Continually looks for new and better way to get things done and shows functional/technical proficiency in work.

Demonstrates Effective Self-Management Values guidance while assuming responsibility for own development.
PHYSICAL ENVIRONMENT

Standard office environment

Required Experience

H.B. Fuller - 17 months ago - save job - block
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About this company
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Welcome to the world of H.B. Fuller! Our company is a leading provider of specialty adhesives and chemical products used to create hundreds...