Haley & Aldrich, Inc. is looking for a full-time Administrative Assistant to join our Burlington office. The ideal candidate is a proficient multi-tasker who is able to establish priorities and achieve objectives within established time frames.
The successful candidate will provide administrative support and other tasks as assigned such as:
Greet visitors and speak with callers in a professional manner.
Maintain the reception desk in a friendly and efficient manner.
Monitor the presence/absence of office staff members and route inquiries to the appropriate staff.
Coordinate conference room usage.
Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and web-ex meetings.
Administer company travel program (travel arrangements, company preferred hotel and car rental programs, and training for new hires).
Facilitate general office task coordination which may include, but is not limited to, shipping, receiving, ordering supplies, and running errands as necessary.
Request Certificates of Insurance.
High school diploma or equivalent required with 2 to 4 years’ experience
Able to respond promptly and effectively to external and internal clients
Deliver work of appropriate quality on time
Intermediate skills in MS Office- Word, Excel, and Power Point (Access a plus) as well as Adobe Acrobat
Beginning skills in MS SharePoint a plus
Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
Prefer experience to include the ability to provide support to multiple people and juggle numerous responsibilities. Should have experience in handling issues related to office coordination, such as shipping packages, calling landlord, etc.
About Haley & Aldrich:
Haley & Aldrich staff teams engage in challenging environmental, engineering and management projects with clients in the U.S. and internationally. If you enjoy seeing the positive impact of your work and want to grow your skills in a rewarding, collaborative learning environment, we would like to hear from you. With offices nationwide, our shared vision is to integrate technology and human potential to tackle tough issues facing
We manage our business to do the right things. Honesty and ethical practices have been the foundation of all that we do for nearly 50 years....