HealthFitness has a great opportunity for a full time Administrative Assistant at our client site located in McLean, VA. The Administrative Assistant position supports our fitness center team with a variety of office functions that include, but are not limited to data entry, typing, office supply ordering, scheduling support, expense reporting, and inventory support. Additional functions include assisting with site opening procedures, friendly customer service, answering phones and communicating messages, organizing and maintaining member files and working effectively in a team environment.
JOB ACCOUNTABILITIES (Duties & Responsibilities)
Deliver welcoming, friendly and helpful customer service to members and visitors
Perform office management responsibilities including office supply inventory/ordering, internal record keeping and general mailings
Enroll and deactivate members in database as necessary along with related member tracking procedures
Coordinate promotional and advertising materials and their distribution
Answer telephone calls, deliver messages and coordinate appointments on staff calendars
Complete expense reports for accounts using company p-card procedures
Collaborate with finance department to initiate payroll deduction for members
Assist with updating member tracking document and attendance records
Lead new member and visitor orientations and facility tours, respectively
Assist with daily site opening procedures
Work harmoniously in a team environment
Other duties as assigned.
QUALIFICATIONS & REQUIREMENTS
Education, Experience and Certifications:
Associate’s Degree in a business related field and two years related experience, or equivalent combination of education and experience preferred.
Other Knowledge, Skills & Abilities:
Strong computer and typing skills including proficiency in Microsoft Office programs including at minimum Word, Excel, Outlook and Power Point.
Strong interpersonal and customer service skills including the ability to motivate others.
Excellent verbal and written communication skills including spelling, punctuation and grammar.
Ability to effectively organize and prioritize work demands.
Ability to work effectively with all levels of individuals both within HealthFitness and the client organization.