Administrative Assistant
IPT Associates - Tampa, FL

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Provide a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management.

Maintain internal suspense systems and track status to ensure completion; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages. Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings. Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; making travel arrangements in the Defense Travel System and assisting with travel voucher problems.

Independently develop methods and procedures for office automation tasks, and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters. Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations. Use multiple office automation software applications to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases with spreadsheets.

Develop, establish, update and maintain office procedures and records files; file and maintain copies of policies, plans and program information for the directorate; and control and disseminate classified and unclassified mail. Be responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically. Collect, collate and present metrics. Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space and printing support.
  • Security Clearance Required (Required security clearance will vary)
  • Associates Degree; entry level with a minimum of 1 year experience providing administrative support services to the government.
  • Outstanding written and oral communications. Experience and strong skills in computer and internet research, Microsoft Office Suite, Defense Travel System,
    Defense Civilian Pay System, and other applications. (Required security clearance will vary based on position)

About this company
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Founded in 1992 by CEO and President Stephen A. Dempsey, IPT Associates is a Small Veteran Owned Business that provides professional program...