Administrative Assistant
Illinois State University - Normal, IL

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Classification Title

Administrative Assistant

Working Title

Job Class #


Type of Position

Civil Service

Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week)




Dean of Applied Science and Technology - 05000000

General Summary

Manage the College of Applied Science and Technology Office and perform supervisory and budgetary duties that directly support the Dean, Associate Deans and Assistant to the Dean and the College Mission.

Required Qualifications

1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: (a) college course work in business, finance, accounting or a related field: -60 semester hours or an Associate's degree equals one (1) year (12 months) -90 semester hours equals two (2) years (24 months) -120 semester hours or a Bachelor's degree equals three (3) years (36 months) -Master's degree or higher equals four (4) years (48 months) (b) progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles. This is a security sensitive position. Comprehensive criminal background investigations will be conducted.

Desired Qualifications:
In-depth knowledge of the policies and practices of the College of Applied Science and Technology, its academic units and the University.

Necessary Licenses/Certifications/Degrees

Hiring Rate/Range

$3,437 - $4,468/month

Work Hours

Monday - Friday

Proposed Starting Date:
July 2013

Posting date


Closing date


Special Instructions to Applicants

All applications must be submitted online. Applications submitted via fax, e-mail or mail will not be accepted. Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered. Please prepare in advance a resume, cover letter and three professional references with contact information to attach to this application. If you are using college course work to qualify for this position, college transcripts (may be unofficial) must be submitted prior to the deadline date in order to receive full consideration. Please submit transcripts to Elyse Griffin by either fax (309) 438-7421; email at, postal mail (must be received in Human Resources by deadline date) at ISU, Campus Box 1300, Normal, IL 61790-1300; or drop off at Human Resources, Nelson Smith Building, West College Avenue, room 101 no later than close of business on April 26, 2013. In order to be eligible for Veteran's Preference points on the exam, please forward a copy of your DD-214 to Elyse Griffin at by April 26, 2013. This is a security sensitive position. Comprehensive criminal background investigations will be conducted.

Contact Information

Elyse Griffin Human Resources

Departmental Homepage

Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting".

Resume/C.V. Cover Letter Reference List

Civil Service Test

0171-Administrative Assistant

Physical Requirements:
Must be capable of a wide range of hand and finger motions that enable keyboarding, filing, and answering phones. Must be capable of hearing and speaking in order to communicate via phone or in person.


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