Administrative Assistant
Jones & Roth - Eugene, OR

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Jones & Roth is looking for an energetic, detail oriented, experienced administrative professional to support our Eugene office. This position will have work hours from 8:00 - 5:00 with possible Saturday hours during February - April.

Purpose: This position welcomes and directs clients while maintaining a professional office atmosphere. Ensures clients are provided with the highest level of hospitality. Utilizes a computer based multi-line telephone system to answer and direct calls. Performs variety of general office functions to support the team.

Reports to: Human Resources

Key Success Factors:
Timely and accurate completion of responsibilities

Positive outlook and ability to work with different personalities

Ability to prioritize, multi-task and manage multiple deadlines

Excellent communication skills

Computer software skills, including word and excel

Dependable and reliable

Responsibilities:
Front office

Close office and cleanup for the day

Tidy reception area/maintain conference rooms

Greet clients with a smile and what can I do for you attitude

Schedule appointments

Phones

Answer incoming phone calls

Check firm voice mail and turn off/on

Mailing/Shipping

Process incoming and outgoing mail

Coordinate UPS/Fed Ex and other shipping needs

Coordinate courier

Monitor postage meter

Accounts receivable post

Database maintenance

Miscellaneous duties may include:
Typing projects

Order and monitor supplies

File folder requests

Scanning as needed

Fax distribution

Filing/organizing

Assist with coordination of on-site trainings and meetings

Assist with facilities issues

Other projects as needed to support the team

Qualifications:
Organizational skills - ability to effectively organize and prioritize tasks

Strong communication skills

Cooperative, flexible approach

Team player with a "can do" approach

Ability to identify problems or unusual circumstances

Self-starter and independent worker

Jones & Roth - 22 months ago - save job - block
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About this company
Jones & Roth, P.C. is a firm of Certified Public Accountants and business consultants with offices in Bend, Eugene and Hillsboro. The...