Administrative Assistant
Jones Lang LaSalle - California

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Org Marketing Statement

About Jones Lang LaSalle

Jones Lang LaSalle (NYSE: JLL) is a financial and professional services firm specializing in real estate. The firm offers integrated services delivered by expert teams worldwide to clients seeking increased value by owning, occupying or investing in real estate. With 2011 global revenue of $3.6 billion, Jones Lang LaSalle serves clients in 70 countries from more than 1,000 locations worldwide, including 200 corporate offices. The firm is an industry leader in property and corporate facility management services, with a portfolio of approximately 2.1 billion square feet worldwide. LaSalle Investment Management, the company’s investment management business, is one of the world’s largest and most diverse in real estate with $47.7 billion of assets under management.

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Job Scope Provide administrative support to the mall general manager,
operations managers as well as offer assistance / support as
needed entire mall team.

Principal Accountabilities

Management/Operations/Communications 

Handle benefit enrollment packages for property employees 
Prepare bi-weekly payroll 
Manage and organize tenant files and leases 
Assist Operations Department as needed 
Prepare contracts 
Track contractors Certificates of Insurance 
Assist in preparation of construction updates and agreements 
Review public safety reports for accuracy 
Prepare insurance claim forms and transmit to proper department as needed 
Assist Accountant 
Prepare opening and closing notices for tenants 
Order through Sitestuff website and verify deliveries as requested 
Provide administrative help to other departments as requested

Clerical and Support Function 

Track vacation, sick time and personal days for property employees 
Organize and review “new hire” paperwork for property employees 
Prepare memos to retailers advising of changes, new stores, management updates, etc 
Updating tenant and vendor certificates of insurance 
General filing 
Open and sort mail 
Order office supplies, corporate handbooks, etc. 
Update cc: mail 
Prepare conference call minutes, staff meeting minutes, etc. 
Mail accounts payable

Competencies 

Time Management - Ability to manage time well and be self-motivated, without direct supervision. 

Communication - Able to provide ongoing input to mall team through thoughtful and detailed information. 

Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary. 

Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system. 

Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.


Complete knowledge of excel, word

Ability to learn employer specific web based, software systems

Equal Employment Opportunity

Jones Lang LaSalle is an Equal Opportunity Employer

Jones Lang LaSalle is an equal opportunity employer and committed to developing and maintaining a diverse workforce. Jones Lang LaSalle strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.

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About this company
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Jones Lang LaSalle provides real estate without borders. The company's services include commercial real estate brokerage, management,...