Administrative Assistant
Jones Lang LaSalle - Chicago, IL

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About Jones Lang LaSalle

Jones Lang LaSalle (NYSE: JLL) is a financial and professional services firm specializing in real estate. The firm offers integrated services delivered by expert teams worldwide to clients seeking increased value by owning, occupying or investing in real estate. With 2011 global revenue of $3.6 billion, Jones Lang LaSalle serves clients in 70 countries from more than 1,000 locations worldwide, including 200 corporate offices. The firm is an industry leader in property and corporate facility management services, with a portfolio of approximately 2.1 billion square feet worldwide. LaSalle Investment Management, the company’s investment management business, is one of the world’s largest and most diverse in real estate with $47.7 billion of assets under management.

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II. Provides administrative and clerical support to relieve department managers or staff of administrative details. Will coordinate high volume of calls, messages, appointments, and information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review. Requires the ability to exercise independent judgment and employ basic reasoning skills.

• Provide administrative support to Facilities group
i. High volume of calls
ii. Face-face interaction with people
iii. Account receipting
iv. Creating purchase orders
v. Tracking invoicing
vi. Entering payroll
• Support lobby movement of employees, customers, other
• Reserve conference rooms
• Participate in department conference calls
• Keep contacts list current
• Work in concert with the Security group
• Support company policies and procedures
• Other as assigned
• Education - 3+ years of experience in administrative support role.
• Good interpersonal skills with ability to communicate well in both oral and written communiqués and reports.
• Must be proficient in computer applications and software such as MS Office (word, excel, power point, access), People soft, CMMS (360 preferred), etc.
• For internal candidates, must constantly receive an “exceeds expectations” job evaluations over the past three years.
Equal Employment Opportunity
Jones Lang LaSalle is an Equal Opportunity Employer
Jones Lang LaSalle is an equal opportunity employer and committed to developing and maintaining a diverse workforce. Jones Lang LaSalle strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.

About this company
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Jones Lang LaSalle provides real estate without borders. The company's services include commercial real estate brokerage, management,...