Position Summary:
This position is responsible for a variety of tasks in functional areas of order fulfillment and administrative support.
Essential Responsibilities & Duties:
- Prepare, translate and manage correspondence, reports and documents both in English & Japanese according to the requirements (i.e. Sales monthly report, Monthly inventory report, Order processing to KPMJ etc.)
- Organize and coordinate meetings, conferences, travel arrangements
- Implement and maintain office systems
- Maintain schedules and calendars
- Arrange and confirm appointments of Japanese executives and KPMJ visitors
- Organize internal and external events
- Handle incoming mail and other material in Japanese & English
- Set up and maintain filing systems in Japanese & English
- Set up work procedures
- Collate information in Japanese & English
- Maintain databases in Japanese and English
- Communicate verbally and in writing to answer inquiries and provide information in English and Japanese according to the requirements
- Liaison with internal and external contacts
- Coordinate the flow of information both internally and externally
- General clerical duties including photocopying, fax , mailing and welcoming visitors
- Record, compile, transcribe and distribute minutes of meetings in English or Japanese
- Maintain office supply and Break Room inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records for staff, telephones, parking and rental goods
- Work to assist in support of selected customers as needed
Qualifications – Education & Experience:
- Minimum Associate's degree (A.A.) or equivalent from two-year college or technical school
- Two years related experience and/or training
- Or equivalent combination of education and experience
Qualifications – Computer Skills:
- Microsoft Office Software – Excel, Word, & PowerPoint
- Email – Lotus Notes
- Internet – Internet Explorer
- Business Operating Software – Prophet 21
Kawasaki - 4 months ago
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6 reviews
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