Administrative Assistant
Kawasaki - Grand Rapids, MI

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Position Summary:
This position is responsible for a variety of tasks in functional areas of order fulfillment and administrative support.

Essential Responsibilities & Duties:
  • Prepare, translate and manage correspondence, reports and documents both in English & Japanese according to the requirements (i.e. Sales monthly report, Monthly inventory report, Order processing to KPMJ etc.)
  • Organize and coordinate meetings, conferences, travel arrangements
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Arrange and confirm appointments of Japanese executives and KPMJ visitors
  • Organize internal and external events
  • Handle incoming mail and other material in Japanese & English
  • Set up and maintain filing systems in Japanese & English
  • Set up work procedures
  • Collate information in Japanese & English
  • Maintain databases in Japanese and English
  • Communicate verbally and in writing to answer inquiries and provide information in English and Japanese according to the requirements
  • Liaison with internal and external contacts
  • Coordinate the flow of information both internally and externally
  • General clerical duties including photocopying, fax , mailing and welcoming visitors
  • Record, compile, transcribe and distribute minutes of meetings in English or Japanese
  • Maintain office supply and Break Room inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and rental goods
  • Work to assist in support of selected customers as needed
Qualifications – Education & Experience:
  • Minimum Associate's degree (A.A.) or equivalent from two-year college or technical school
  • Two years related experience and/or training
  • Or equivalent combination of education and experience
Qualifications – Computer Skills:
  • Microsoft Office Software – Excel, Word, & PowerPoint
  • Email – Lotus Notes
  • Internet – Internet Explorer
  • Business Operating Software – Prophet 21

Kawasaki - 21 months ago - save job - - block
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