The Administrative Assistant provides general administrative support to a department or team. The individual is able to multi-task and demonstrate excellent planning, problem solving, communication and organizational skills.
Maintain's supervisors agenda, sets up appointments and organize schedules
Prepare presentations, documents and schedules
Manage calendars, schedules and organize meetings
Anticipate and prepare required materials for meetings
Organize and maintain filing systems
Order office supplies and ensure office equipment is in good order
Process invoices for payment
Read, sort, and prioritize incoming and outgoing mail/correspondence
Handle telephone inquiries on related areas of business
Make travel arrangements and prepare and follow-up on TRIP expense reports
Partner with HR//IS/Administration in the processing of new hires, transfers, facilities' coordination, etc.
Perform other duties as assigned
Minimum 4 years of Administrative Experience supporting directors and multiple managers
Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
College diploma preferred in Business Administration/Secretarial Sciences
Excellent organizational, communication and interpersonal skills
Adaptable to the changing requirements and the constant influx of various requests from the department
Professionalism and discretion with confidential information
Admin Support - General Mgmt
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