Administrative Assistant
Ludvik Electric Co. - Tempe, AZ

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Organizes and maintains filing system for marketing and estimating department

Calendars meetings, project inspections, and project due dates

Maintains logs for the following:
  • Current estimate files
  • Dead estimate files
  • MRP requests
  • Plan deposits to determine if and when refunds are available
  • Courier pickups
Prepares weekly bid schedule and four-week work schedule for Chief Estimator

Prepares MRP requests

Reports bid results to union representatives

Types all correspondence

Prepares bids and bid forms

Orders and tracks bid documents

Orders bid bonds and insurance documents

Coordinates with other departments regarding bid information

Creates and maintains accurate spread sheets utilized in daily estimating

Creates custom spread sheets to comply with the needs of specific projects

Creates custom organizational charts

Prepares and submits prequalifications

Continually updates and/or prepares prequalification documents such as:
  • Resumes
  • Project Descriptions
  • Completed Job History
  • MBE/WBE History
  • Financial Information
  • Narratives
  • Work In Progress
  • Safety Performance
Prepares marketing materials and proposals

Makes follow up marketing calls

Prepares letters of interest

Maintains marketing data base

Maintains time sheet data base (Access)

Prepares and distributes vendor packages

Maintains history of projects bid to generate hit rate and total annual volume of projects bid

Distributes mail and fax information to all recipients

Maintains FAX and copy machine

Provides telephone support at reception desk when needed

Required Skills

Must have extensive knowledge in Microsoft Word / Excel / Access /Visio / Mail

Must be able to prepare custom spread sheets in Excel without direction

Must have knowledge in proper use of punctuation, word usage and sentence structure

Must have very good organizational skills

Must be able to organize proposals without direction

Required Experience

Ludvik Electric Co. - 23 months ago - save job - copy to clipboard
About this company
15 reviews
Ludvik Electric Co., incorporated in Colorado in 1980, has completed over $1 Billion of electrical installations both nationally and abroad....