Administrative Assistant
Mansfield Oil Company - United States

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The administrative assistant is responsible for providing full administrative assistance to directors and executives at Mansfield Energy and subsidiaries.

Core Responsibilities General Administrative Assistan ce
  • Typing, dictation processing, and filing of all documents, memos, and notes as needed for designated executives
  • Provide switchboard coverage as needed
  • Arrange for meals and related materials as needed for executives, vice presidents, and directors, guests, training, and customer meetings
  • Ensure building is clean for guests and report areas for cleaning as needed
  • Check executives voice mailboxes as needed and take any appropriate actions
  • Maintain office supplies as needed for the company
  • Process mail as needed for designated executives
  • Greet guests as they arrive and escort them to meetings
  • Assist executives with personal tasks as needed
  • Participate in preparation of company events
  • Maintain executive contact lists
  • Prepare all reports, notes, etc. for executives to have prior to attending routine meetings.
  • Email management for executives
  • Obtain and file monthly reports
  • Obtain and file monthly financial reports and prepare for P&L meetings
Travel & Expense Management
  • Plan and process all travel as needed for executives as well as other leaders
  • Register executives and others for industry events and create travel plans
  • Teach others how to use the travel system as needed
  • Process check requests for company expenses to be paid to vendors
  • Verify executive direct report expense reports
  • Create executive and director expense reports for submission
  • Perform executive credit card reconciliation
  • Process expense reports and approve executive’s direct report’s expenses.
  • Enter and maintain all travel rewards programs in executive’s travel profiles
Calendar Management
  • Manage executive calendars and schedules
  • Manage meeting room calendar and reserve rooms as requested
  • Schedule business and personal appointments for executives
  • Maintain master calendar
  • Schedule personal appointments as well as business
  • Create all meeting requests
  • Accept or decline meeting requests sent to executives
Others Duties as Assigned

Requirements Essential
  • Five or more years of executive support experience
  • Strong Microsoft Excel, Word, and Outlook experience
  • Minimum of 55 wpm typing skill
  • Strong organizational and time management skills
  • Detail oriented
  • Ability to multi-task and be flexible
  • Strong verbal and written communication skills
  • Ability to resolve conflict quickly and productively
Desirable
  • QuickBooks experience in A/P, Payroll, Payroll Taxes, and Bank Reconciliation a plus for this position. (On-line version of QuickBooks is an additional value).
Location: Gainesville, GA To Apply: https://home.eease.adp.com/recruit/?id=5663501

Over the course of 50+ years, Mansfield Oil Company has grown to become a leading supply and distribution company, with offices in eight states and Canada. Mansfield is considered an industry innovator that continuously invests in leading-edge technologies to optimize business efficiencies, improve the work environment, and cultivate an exceptional company culture. Innovations such as these, combined with our highly collaborative business approach, have resulted in considerable recognition in categories including Forbes 'America's Largest Private companies', The Platt's Global Energy Award "Downstream Operations of the year" & "Deal of the year", and repeated recognition as 'one of the top Privately held companies. So if you are looking for a company with an outstanding reputation, financial strength, and a growing clientele, then look to Mansfield Oil. We offer great work schedules, excellent compensation, comprehensive benefits, an award-winning work environment, and much more!

Mansfield Oil Company is an Equal Opportunity Employer

Mansfield Oil Company - 14 months ago - save job - block
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