Medline has an immediate opening for an Administrative Assistant located in our Nutrition and Pharmaceuticals division, at our corporate offices in Mundelein. We are seeking a dynamic, hard-working professional with a solid education and/ or demonstrated administrative support and a desire to work for a fast-paced, large corporate organization. In addition to exceptional leadership and analytical skills, you must have a “roll-up your sleeves” attitude.
The challenging responsibilities of the position include:
Manage calendar for the division, events and travel
Answer and screen phone calls
Compose and proofread letters and documents
Excel charts for monthly reports.
Photocopying, scanning, and faxing.
Coordinate the setting-up of new employees joining the division.
Collect required sample and sales materials for all customer trips.
Create and maintain files and any other administrative tasks.
Coordinate meetings/customer/vendor trips and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription.
Assists at senior manager meetings as requested or needed.
Customer sales reporting
In return, Medline offers a business casual, entrepreneurial work environment with strong growth potential; a competitive compensation package; along with a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match and much more!
Demonstrate success being an administrative assistant.
MS Office Suite with emphasis on Word, Excel, PowerPoint, and Outlook
Excellent verbal and written (grammar, spelling, format) communication skills.
Excellent interpersonal skills.
Highly organized and process oriented.
Ability to operate independently and 'self manage' projects.
Strong analytical and reasoning abilities.
Ability to effectively multitask and juggle shifting priorities in a deadline-driven, high-pressure, dynamic environment.
Ability to work successfully both independently and within a team.
Medline is an equal opportunity/affirmative action employer. We are committed to cultural diversity in the workforce.
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