Administrative Assistant
Merz Pharmaceuticals, LLC - Greensboro, NC

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The purpose of this position is to provide administrative support and assistance for a Vice President. This position requires prior experience working as administrative support at the executive level.

Essential Duties:
Facilitate business communication between members of management, staff & outside business contacts

Make domestic and international travel arrangements for Vice President and visitors/executive team as needed

Coordinate logistics and materials for internal and external meetings, e.g. scheduling conference rooms, meeting materials, travel arrangements, set-up equipment, food, etc.

Prepare letters, reports, memos, E-mails, presentations and other documents using MS PowerPoint, Excel, etc.

Open, sort, determine priority and deliver incoming correspondence to Vice President and associated team

Sort daily mail in mailroom

Coordinate activities, meetings and maintain calendars/schedule for Vice President and other team members as appropriate

Compile expense reports

Receive and direct visitors

Provide assistance on projects

Provide back-up coverage for receptionist and admin team

Perform general clerical duties to include but not limited to: photocopying, record keeping, faxing, mailing and filing

Assist with tasks that keep the conference rooms and break room clean and well organized

Handle and protect confidential information

Facilitate tracking invoices, purchase requisitions and contracts

Executes ad-hoc requests for assigned team

Perform other duties as required

Required Skills

Required Experience

Two years of college preferred or related experience

Excellent communication and organization skills required

Must be proficient in the use of Microsoft Office Suite

Prior experience supporting executive level

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