The administrative assistant provides general administrative and clerical support to a department or group of professionals in an effort to achieve departmental and corporate goals and objectives. Responsibilities include independently researching a wide variety of information requests, composing routine correspondence, issuing regular reports following established procedures; collecting, summarizing and assembling charts, graphs and tables. The position involves contact with the public, vendors, management and co-workers.
Primary Job Duties and Responsibilities (Essential Job Function)
Performs varied duties to support the departmental staff and management.
Process and maintain information using software specific to the function of the department or position; including licensing, dispatching, database maintenance and report generation.
Maintain databases, report data and create reports on a scheduled basis and as requested.
Provide administrative support to departmental staff including responding to phone inquiries, handling correspondence, travel arrangements and special meeting needs.
Tasks or physical location may require personal or phone contact with customers or other outside contacts.
Respond to inquiries and provide problem resolution based on established policies and procedures or past experiences.
Responsibilities may include independently researching a wide variety of information requests; payroll time entry, purchasing functions including originating blanket purchase orders, checking insurance requirements; and paying releases on invoices.
Depending upon location may provide support during outage situations and able to work with electric outage management system.
Perform additional responsibilities as requested or assigned.High school diploma or GED.
Associate's degree in business or related major preferred.
A minimum of two years of experience in an administrative/secretarial role.
Effective communication skills including listening, oral and writing skills to process information timely and accurately.
Demonstrated proficiency in personal computer skills; experience using Microsoft Office software products. Proficiency in keying and software program features based on required assessments.
Effective interpersonal skills, a customer-service focus and the ability to work as a member in a team-oriented environment.
Effective analytical and problem-solving skills.
Ability to prioritize and handle multiple tasks and projects concurrently.
MidAmerican Energy - 20 months ago
MidAmerican Energy Company, Iowa’s largest energy company, is strategically located in the middle of several major markets in the...