Administrative Assistant
Millward Brown - Westport, CT

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Please visit www.fireflymb.com for information on our company.

Position Summary

Firefly Millward Brown is part of a global network of qualitative research leaders. Our success stems from our talent who deliver the thinking, energy and enthusiasm to drive our client-focused environment, while carefully balancing work with a fun, open, and innovative culture.

This position requires the ability to prioritize and multi task, while being detail-oriented and focused on deadlines. The person should be able to work independently, while still taking advantage of a team environment to complete tasks. This person must also be reliable and able to maintain a calm disposition under pressure.

Responsibilities

Working as part of a team of administrative assistants —with direct support for up to four moderators.

Making travel arrangements for moderators, including flights, trains, hotels, rental cars, driving directions, and limos.

Processing expense reports.

Preparation of documents related to projects, including proposals, moderator’s guides, reports, and any appendix items.

Review company calendar; ensure travel plans are in place for current and coming weeks.

Manage moderator calendar: schedule conference calls, debriefs, etc. (in coordination with field department). Maintain contact list for moderators.

Occasional special projects.

Job Qualifications:
1-2 years of office experience supporting multiple senior level staff.

Previous experience in making complex travel arrangements.

Must be proficient in Microsoft office (PowerPoint, Outlook, Excel, Word), especially PowerPoint!

Outstanding verbal and written communication

Must be detail oriented/accurate and have excellent proofreading skills.

Excellent organizational skills

Ability to prioritize and multi-task

Benefits

Millward Brown has, and continues to have great success at promoting quality individuals from within. To assist in our employees' continued development we provide extensive in-house training. Additionally, Millward Brown provides comprehensive benefits offerings to all full-time employees. Our benefits include several options for medical and dental insurance, 401(k) plan with Company matching provision, flexible spending accounts, tuition reimbursement, life insurance, health and wellness benefits, and an enhanced paid time-off program. We are confident that Millward Brown offers a unique chance to join a dynamic and innovative organization that is continuing to grow.

Our Values and Culture

Our name is synonymous with innovative products and services, and we continue to lead the industry in developing new techniques and models to better serve the needs of our clients worldwide. But it doesn't stop there. We believe in bringing together results-oriented people and providing them with the tools and resources to succeed. To support this, we offer comprehensive training that includes a combination of informal hands-on and more structured group sessions as well as numerous opportunities for career growth. By cultivating an environment in which our employees can succeed and are valued for their contributions, we have built a solid reputation for developing, recognizing and promoting our employees.

Millward Brown is an EEO Employer

About this company
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Millward Brown provides market research services, specializing in brand performance, from more than 75 offices in some 50 countries. Its...