We are seeking a smart, ambitious, dependable, highly organized Administrative Assistant, who welcomes the opportunity to work in a fast-paced environment for a pre-eminent investment firm, Morgan Stanley. The Risk Management group is looking for an individual who will perform Executive Administrative duties for an Executive Director and team.
Executive Administrative Duties: Supporting an Executive Director
- Provide administrative assistance to Executive Director
- Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment.
- Arranging large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials.
- Maintain executive calendars; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives with complex calendars.
- Coordinate business travel, book travel arrangements, coordinate out-of-town meeting schedules and prepare travel and expense reports.
Skills Required - Bachelor's degree preferred.
- Experience in Microsoft Word, Excel, PowerPoint, Microsoft Outlook.
- Ability to handle sensitive and confidential situations with discretion, tact and diplomacy.
- Outstanding time management/prioritization skills and solid judgment.
- Self-motivated, innovative, hard working individual, who can handle changing priorities and multiple tasks.
- Strong organizational skills, attention to detail and follow-up, fast learner.
- Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision, ability to find solutions to various administrative problems and prioritize work.
- Must be customer service oriented, strong commitment to teamwork, eager to assist colleagues and all members of the department.
- Must be extremely well organized.
- Excellent verbal and written communication skills required.
Morgan Stanley - 17 months ago
One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...