Administrative Assistant
Morgan Stanley - Miami, FL

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Minimum 5 years (preferably more) Admin/Executive Asst experience (not necessarily in Financial Services but specifically with a high level executive)

Extremely well organized with attention to detail

Ability to represent Regional Manager well

Hard working

Good judgment (and confidentiality is required)

Ability to recover quickly in tough/dynamic environment

Ability to multitask and handle stressful situations

Timely and assumes ownership of responsibilities

Supporting Regional Branch Manager & Management Team

Travel/Expense Processing for Regional Manager
Regional Manager Calendar - All Aspects
Office Calendar – All Aspects

Prospect Vetting and Assignment - Very Time Consuming

Schedule Office Rotations/Special Guests

Coordinating Office Meetings

Onsite Office Visitor Contact

Investor Relations/ MBA Recruiting Coordination/On Campus etc.

Investor Relations Training Coordination

Summer Associate Scheduling

Alternatives/Private Placements Coordinator

Business Continuity Planning - Emergency Planning Coordinator

Monthly List Updates - Phone/Contact Lists, Floor Plans, etc.

Distribute Monthly Team Asset Reports

Accounts Payable - Check Requests

Sales Force Expense Report Processing - Review Prior to Mgr Approval

Managing Sales Assistant Vacation and Sick Days Tracking

Managing Private Wealth Management Sales Force Team Calendar

Office Event Planning (i.e. Special Dinners, Visitors, etc.)

Special Office Projects

Morgan Stanley - 10 months ago - save job - block
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One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...