Administrative Assistant
Morgan Stanley - Miami, FL

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Necessary Qualifications
Minimum 5 years (preferably more) Admin/Executive Asst experience (not necessarily in Financial Services but specifically with a high level executive)

Extremely well organized with attention to detail

Ability to represent Regional Manager well

Hard working

Good judgment (and confidentiality is required)

Ability to recover quickly in tough/dynamic environment

Ability to multitask and handle stressful situations

Timely and assumes ownership of responsibilities

Skills Required
List of Responsibilities
Supporting Regional Branch Manager & Mgmt Team

Travel/Expense Processing for Regional Manager
Regional Manager Calendar - All Aspects
Office Calendar – All Aspects

Prospect Vetting and Assignment - Very Time Consuming

Schedule Office Rotations/Special Guests

Coordinating Office Meetings

Onsite Office Visitor Contact

IR/MBA Recruiting Coordination/On Campus etc.

IR Training Coordination

Summer Associate Scheduling

Alternatives/Private Placements Coordinator

BCP - Emergency Planning Coordinator

Monthly List Updates - Phone/Contact Lists, Floor Plans, etc.

Distribute Monthly Team Asset Reports

Accounts Payable - Check Requests

Sales Force Expense Report Processing - Review Prior to Mgr Approval

Managing SA Vacation and Sick Days Tracking

Managing PWMSF Team Calendar

Office Event Planning (i.e. Special Dinners, Visitors, etc.)

Special Office Projects

About this company
939 reviews
One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...