Administrative Assistant
Morgan Stanley - Purchase, NY

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Job Description/Position Responsibilities
  • Provide telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
  • Arrange large group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials
  • Maintain calendars; schedule/reschedule meetings by partnering and coordinating with internal and external constituents
  • Handle business travel with responsibility for booking travel arrangements; coordinating out-of-town meeting schedules and preparing travel and submitting expense reimbursement requests
  • Maintain files such as correspondence files, document files and office files
  • Navigate firm effectively and efficiently by interfacing with various departments on behalf of executives to collect information, respond to requests and coordinate meetings
  • Responsible for additional miscellaneous administrative activities including, but not limited to preparation of copies; supply management; sending/receiving faxes; maintaining orderly, fully-functioning work area for executives and their staff
  • Provide backup coverage for Laura Marsiglia supporting Lisa Golia
Skills Required

Experience
  • Minimum of 5 years of experience in an administrative role preferred
Skills/Abilities
  • Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Word, Excel, PowerPoint and Outlook
  • Strong attention to detail with excellent organizational skills
  • Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and all members of the team
  • Must be self-motivated and hard working with ability to handle changing priorities and multiple tasks simultaneously
  • Excellent time and project management skills
  • Strong written and verbal communication skills
  • Ability to maintain poise, presence and professionalism and exhibit solid judgment
  • Demonstrates positive initiative and is comfortable working in a fast paced environment

About this company
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One of the world's top investment banks, Morgan Stanley serves up a smorgasbord of financial services. The company operates...