Administrative Assistant
Novadebt - Freehold, NJ

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Novadebt
225 Willowbrook Road
Freehold, NJ 07728

Look no further…here is a wonderful opportunity to join our caring company!

Company Overview:
Founded in Freehold, New Jersey in 1991, Novadebt, A Garden State Consumer Credit CounselingSM organization, is a non-profit, financial management, social service agency. It is our mission to provide financial education to the public including free housing and credit counseling services to families and individuals in need. Novadebt provides exceptional counseling services that are available to the public regardless of income, financial situation, mortgage type or amount of indebtedness.

Position Overview:
The Administrative Assistant is responsible for assisting the Executive Assistant to the COO with daily responsibilities.

Position Responsibilities:
• Organize and maintain confidential personnel files, creditor files and general filing on behalf of the COO.
• Proofread correspondence, reports, newsletters and corporate communications as needed.
• Assist with any daily issues that may arise, such as responding to the needs of the COO, as well as managers throughout the organization.
• Prepare meeting agendas, presentations and materials, and take meeting minutes as needed.
• Provide support in scheduling, preparing and coordinating all arrangements for on and off-site meetings.
• Conduct internet research related to various topics and interpret and communicate relevant information as needed.
• Run daily and monthly reports in Credit Master.
• Prepare monthly management reports and corporate communications in Word and Excel.
• Assist in the administration and maintenance of employee and company websites, and utilize social media as it relates to the visibility of the company.
• Communicate meeting dial-in information to participants and establish conference bridges for meetings as needed.
• Provide clerical support in the preparation and submission of Bankruptcy Counseling and Education applications.
• Assist in Outlook calendar management and schedule coordination as needed.
• Assist with the preparation of company and employee newsletters.
• Prepare new personnel files and assist new employees with access to the company’s employee website.
• Maintain company Suggestion Box database, manage program communication and coordinate Suggestion Box meetings.
• Place and/or pick up daily lunch orders and run errands as needed.
• Administrative duties such as answering and screening phones, filing, coping, and scanning.
• Other duties as assigned.

The start date is:
As soon as possible.

The available shift is:
8:30am to 5pm, Monday through Friday.

Novadebt offers generous paid time off and paid holidays, as well as a terrific benefits package, including 403(b) retirement plan.

Requirements:
• Ability to work with all levels of management, as well as coworkers, while maintaining the highest level of confidentiality and professionalism.
• Excellent editing, proofreading and organizational skills; highly detail-oriented.
• Comfortable working with rapidly changing tasks and projects, with an ability to prioritize based on own judgment.
• Ability to work under pressure and deliver the highest level of quality.
• Ability to rely on experience and/or judgment in order to plan and accomplish goals.
• Comfortable handling multiple tasks and projects, while maintaining workload and demonstrating solid decision-making skills.
• An enthusiastic, can-do attitude and a person who knows how to identify solutions and think on their feet.
• Experience in administrative/secretarial work.
• Proficient in Microsoft Office applications including Word, Excel and Outlook (Publisher and Power Point a plus).
• Excellent verbal and written communication skills.
• Must be flexible with hours when needed.
• Must have own daily transportation.

Please provide your salary requirements. Applications without salary requirements will not be considered.

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