Administrative Assistant
PMG - Santa Monica, CA

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Administrative Assistant Great Games Start with Great People! Activision Blizzard is the umbrella organization over Activision Publishing and Blizzard Entertainment, providing corporate shared services, such as Legal, HR, Finance, IT, Accounting, Facilities and Sales. As the largest and most profitable third-party publisher, Activision Blizzard is a driving force shaping the future of entertainment. The company has a broad portfolio of industry leading brands and award-winning development talent. Activision is the premier worldwide publisher of interactive entertainment software. We maintain a diverse portfolio of products that span a wide range of categories and can be used on a variety of game hardware platforms and operating systems. We have created, licensed and acquired a group of highly recognizable brands, marketed to a growing variety of consumer demographics.
              Title: Administrative Assistant

              Duties and Responsibilities:
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              Provide administrative support to 2 Vice Presidents and their teams.
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              Ability to assist with domestic and international travel readiness and manage travel schedule, meeting details, etc.
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              Administer the processing and payment of purchase orders, expense reports, invoices, and other related processes.
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              Order team office supplies and keep supplies stocked.
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              Order meals for the team as needed.
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              Manage calendar details including scheduling meetings, flagging conflicts, and proactively reviewing calendar to anticipate conflicts and coordinate rescheduling.
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              Review correspondence and arrange meetings, both in person and telephonically.
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              Handle all communications with confidentiality and accuracy, ensuring that messages are redirected appropriately and communications are tracked accordingly.
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              Compile meeting follow-up and actions items as necessary.
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              Design and implement efficient office procedures coordinating with other Admin Assistants as necessary.
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              Collaborate with other company executives and manage relationship with outside vendors as well as internal resources.
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              Ad-hoc assignments and ongoing projects, with many requiring specific use of PowerPoint or Excel.
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              Coordinate approval for and drafting of professional service agreements, work with legal and external vendors as necessary.
              • As needed, provide general product coordination support to members of the production team including tasks related to coordinating with and supporting developers and cross-functional partners (e.g. QA, Marketing, PR, Sales).
              • As needed, assist with documentation production – may help write and proofread user manuals, game walkthroughs, and other production documentation.

              • As needed, assist with obtaining legal clearance – coordinate with legal department to obtain legal approvals for necessary in-game assets. Document, track, and communicate legal approvals as well as any reported issues requiring resolution.

              Qualifications:
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              4+ years experience supporting Senior Level Leaders and teams, preferably in a highly dynamic entertainment environment or other high-touch, heavy-volume industry
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              College degree highly preferred (Business or Communications Degree a plus)
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              Proven ability to maintain confidentiality and discretion
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              Strong organizational skills and detail-oriented
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              Extremely proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint
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              Ability to be flexible and adaptable in a changing environment
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              Flexible and possess the ability to manage multiple tasks efficiently
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              Most importantly must be a go-getter, ambitious and tenacious - a team player and a strong support advocate
              Desired Experience/Skills:
              • A passion for video games
              • Entertainment/TV/Film/Videogame company experience
              Job Corporate Administration
              Primary Location United States-California-Santa Monica

              Organization PMG

              Activision - 12 months ago - save job - block
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              Since 1993, PMG has been delivering real results for its customers. With more than 500 successful deployments, enterprises ranging from...