Administrative Assistant
Pacific Pulmonary Services - Lexington, KY

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Position: Administrative Assistant/Receptionist
FLSA Status: Non-Exempt
Compensation: Will commensurate with experience
Reports To: CCC Director and/or Specific Business Partners

Job Description

The Administrative Assistant/Receptionist will provide clerical support for the Customer Care Center. The ideal candidate will exhibit a high level of organizational skills and confidentiality. Individual must be able to perform all duties with little or no supervision.

Responsibilities:
  • Effectively communicate with external parties and internal business units; respond to general inquiries.
  • Perform business correspondence tasks including emails, memos and letters on behalf of site leadership.
  • Compose reports and forms in Word; demonstrate advanced grammatical abilities.
  • Research and compile information for PowerPoint presentations.
  • Create and update spreadsheets and databases in Excel
  • Schedule appointments utilizing Outlook calendar; greet and respond to visitors.
  • Coordinate travel arrangements for staff.
  • Organize and facilitate workplace events.
  • Process expense reports and file invoices.
  • Ship and track outgoing packages; receive and log deliveries.
  • Maintain office supply inventory and enter orders as needed.
  • Assist with various aspects of the selection, new hire orientation and training processes.
  • Maintain confidentiality of proprietary information and secure records.
  • Fulfill clerical tasks of light filing, copying documents and organizing workspaces.
  • Perform PCR duties and assist with any operational functions as needed.
  • Participate in projects or perform other tasks as assigned.
  • May be required to work occasional weekends and evenings.

Qualifications:
  • Must possess excellent written and verbal communication skills, strong grammatical abilities and a keen attention to detail.
  • Knowledge of the operation of general office equipment is needed.
  • Data entry and keyboarding skills are essential; a minimum typing speed of 50 WPM is necessary.
  • Outlook and Microsoft Office proficiency are required.
  • High school diploma or GED required. Preference is given to qualified candidates possessing a degree or certificate in an administrative discipline and/or a minimum of 2 years related work experience.

Physical Effort:

Job will require occasional lifting of up to 25 pounds. Approximately 20% of the work day will be spent walking and 80% sitting. Approximately 10% of the entire time may require bending and stooping. Keyboarding is regularly performed 75% of the total time with some 10-key calculations.

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PPS is one of the largest providers of home oxygen, sleep therapy and nebulized medications in the United States. We have more than 1000...