Administrative Assistant
ParenteBeard - Philadelphia, PA

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ParenteBeard is ranked among the top 25
accounting firms in the U.S. With over 1,000 professionals, the firm
is a leader in providing CPA and business advisory services to small
businesses, middle market companies, nonprofits and SEC registrants.
As an independent member of Baker Tilly International, ParenteBeard
is proud to provide the highest level of service to clients
nationally and internationally.

We are
currently seeking an Administrative Assistant to support our
Forensics and Corporate Governance & Risk Management (CGRM) Group
in our Philadelphia, PA office.

Under the
general supervision of the Regional Office Manager, the
Administrative Assistant performs a variety of administrative
functions of considerable difficulty; schedules appointments,
prepares correspondence, provides accurate information to client and
team members, and serves as a key client service role in greeting
clients and visitors to the office. Additionally, the incumbent is
responsible for providing administrative support to partners, senior
managers and other team members as assigned.

The Administrative
Assistant must demonstrate the ability to manage multiple priorities
with various deadlines in a professional and time sensitive
manner.

Job Responsibilities:
  • The
Administrative Assistant coordinates calendars for appointments and
meetings, check requests, travel arrangements and directions,
customer visits or conferences for assigned
partner(s)

  • The Administrative Assistant must comply with all
policies and procedures including confidential and proprietary
information pertaining to the firm. The incumbent must be able to
recognize the nature of material and keep in full confidence all work
entrusted to them.

  • The Administrative Assistant
consistently prepares correspondence, presentations, reports for
partners and other team members and will process tax returns with
minimal or no supervision. Additionally, he/she scans into PDF format
various documents and files them into Engagement
binders.

  • The Administrative Assistant will be requested to
coordinate marketing materials sent to clients, dinners and other
events. The incumbent professionally communicates with clients, team
members and outside professionals for such event coordination and
exhibits a high level of client service.

  • The
Administrative Assistant maintains firm and client contact
information in the Interaction database and updates cards in Navision
at the request of the assigned partner(s)

  • The
Administrative Assistant will prepare invoices and process billing
for clients in Navision

  • The Administrative Assistant will
answer phones on a multi-line telephone system, distribute and
separate mail, assist in the file room and manage reception
area

  • The Administrative Assistant will
monitor levels of office supplies and place orders as
necessary.

  • The Administrative Assistant performs other office
support functions as assigned

Our comprehensive flexible
benefit plan offers medical/dental insurances, life and disability
insurance, 401(K) plan and paid time off.

Requirements

The ideal
candidate has 2-4 years of experience or training/higher education
in performing administrative assistant or clerical duties or an
equivalent combination of training, education and experience. He/she
must be familiar with standard office practices and procedures and
must have the ability to proficiently operate a computer (proficient
with Microsoft Office Word, Excel, PowerPoint, Outlook) and be
familiar with other standard office equipment and must be a skilled
typist. Individuals in this position must have demonstrated superior
ability to carry out written and oral instructions.

The incumbent must
demonstrate excellent written and verbal communication skills and the
capacity to appropriately interact with all levels of the firm
management. He/she must be able to handle multiple projects and adapt
to an ever changing environment. Dependability, confidentiality and
professionalism are a must. Valid driver’s license is also
required for limited travel.

ParenteBeard - 14 months ago - save job - copy to clipboard
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