We Bring It All Together
Smart Development. Proven Management. Great Lifestyles.
At Pennrose Management Company, we create exceptional apartment communities. With our superior knowledge and unparalleled dedication, we maximize investments while helping our residents live somewhere truly special. Simply put, we make our communities the bright spots of their neighborhoods. We offer a competitive salary and benefits package including medical, dental,vision, and 401k along with a quarterly bonus plan.
Responsible for providing administrative support to the Director and indirect support to other members of the department. Coordinates schedules, arranges meetings, prepares and reviews correspondence, manages flow of information, and assists Director in meeting departmental goals.
Coordinates administrative function and completes tasks and projects specific to department (Accounting and Finance, Marketing, Operations, etc.)
Prepares correspondence on behalf of Director and department staff
Liaisons with other departments and outside organizations. Serves as first point of contact for guests
Demonstrates discretion when handing confidential information
Schedules, coordinates logistics, and records minutes for meetings and other departmental functions
Maintains department’s calendar and assists Director with managing his/her schedule
Serves as project manager for special projects
Assists with maintenance of the department’s finances. Organizes and processes check requests, reimbursements, and credit card and travel-related expenses
Prepares travel arrangements for off-site work activity, meetings, conferences, etc.
Answers and screens telephone calls
Maintains and updates department’s filing system
Manages department’s contact database
Completes administrative duties including typing, copying, faxing, scanning, filing, mail processing, and distributing information as directed
High School diploma or equivalent
Bachelor’s degree preferred
3 or more years progressive experience as an Administrative Assistant
Knowledge of office administration and procedures
Intermediate knowledge of event planning
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent customer service skills
Excellent analytical and problem solving skills
Excellent written and verbal communication skills
Ability to work independently
Ability to contribute to a team
Ability to organize and prioritize work
Ability to perform in a busy, multi-tasking work environment
Ability to pay close attention to detail and adhere to strict deadlines