Administrative Assistant
Plante Moran 24 reviews - Charter Township of Clinton, MI

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WARNING: Be sure to read through the following in its entirety. After all, this is only your career you’re working with. We don’t play around with something as fragile as this.

Finally, a place where you can safely invest in your career…

For 15 consecutive years, Plante Moran has been recognized as one of the nation’s “100 Best Companies To Work For” by FORTUNE magazine — providing unsurpassed opportunity and an unequaled culture to talented, self-motivated individuals who have a passion to serve and a hunger to thrive. It's hard to explain what makes a great firm. We think it has to do with the people, our benefits, and the overriding culture that guides them. It's a unique balance of achievement, teamwork, caring, and an unofficial 'relatively jerk-free' policy. It makes us different. It makes us better. It helps us thrive.

Plante Moran is the 12th largest accounting and management consulting firm in the nation. Our rapid growth and increasing demands for our services has created a need for a highly motivated individual to join our Administrative team as an Administrative Assistant in our Macomb office.

The Administrative Assistant position provides day to day administrative/secretarial support for a team or multiple teams, including proposals/presentations, billing, projects & processes, basic secretarial duties including calendaring, travel arrangements, correspondence. Position will manage some projects, programs and/or processes.

Position Accountabilities:
Assist with the production and editing of client or Firm deliverables, such as proposals/RFPs, presentations, reports, spreadsheets, Microsoft Project work plans, Visio diagrams, and reports. Copy, bind and distribute as appropriate. Client deliverables may include:

Bid openings

Bid evaluations and clarifications

Manage vendor pay application process

Phone bill analysis

Manage SharePoint sites

Manage surveys/survey tools

Walk-throughs

Internal documentation/training materials

May also assist with practice growth from an administrative support position including:

Research

Involvement in marketing campaigns

Preparation of proposal packets

Compile and manage pipeline and backlog reports

Ensure that opportunities are in CRM

Use CRM to help manage practice

Compile and manage financial reports from Practice Management

Cognos Analysis

Responsible for overseeing & maintaining various processes, which may include:

workflow systems/Firm databases as required, including new client/job workflows and other various internal documents related to client service, including client satisfaction surveys

Files and documents for a specific team; updating charts and binders with information

Databases for the Firm intranet site; creation of material/text and maintenance of information

May assist with some administrative projects (some complex), for a team or industry group, primarily related to a specific organizational function; responsible for frequent communications with all levels in the organization

Enter and track data in various databases

Assistance with specific industry group administrative items as needed

Communication activities including tracking and updating staff on deadlines, target dates. Manage conflicting priorities and overall backlog of admin requests.

Organize team meetings, including agendas, project lists, minutes and reports

Research for special projects, when requested

Liaison for outside organizations/persons and clients, when necessary

Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.; may include reservations for leased conference rooms

Miscellaneous team reservations (travel, lunch, dinner, etc.)

May assist with deliverables for staff performance management process when requested

Manage marketing activities as needed; marketing liaison

Prepare various P&M forms (new client, check request, etc.)

Handles miscellaneous client and miscellaneous phone calls, routes to appropriate staff

Proofreading of correspondence prepared by other staff

Assist Partner and team with various secretarial duties including opening and organizing mail, organizing office, scheduling prospect calls, travel arrangements, scheduling and maintaining calendars, expense reports, organizing/processing billing

Assist other administrative assistants, when necessary; provide backup when needed

Any other office duties as required

Education:
HS Diploma or GED equivalent required. Associates or Bachelor’sdegree preferred.

Qualifications:
5+ years administrative experience, preferably in a professional services environment

Prior Marketing experience a plus

MS Office experience required (MOS certified a plus); Microsoft SharePoint experience preferred

Must be able to remain in a stationary sitting or standing position for at least 75% of the time.

Person in position needs to occasionally move about the inside of the office to access machinery, cabinets, etc.

Ability to work overtime if required.

Must be able to lift 50 lbs. – specific job duties may require additional lifting; occasionally moves and transports packages weighing up to 50 lbs.

Occasionally positions self to bend and lift packages.

Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations.

Experience:
The skills, knowledge and abilities that are desirable in a candidate that would enable an individual to excel in this position include:

Proven administrative and organizational, and time management skills

Superior oral and written communication skills and a focus on client service, together with the ability to exercise independent judgment, initiative while maintaining high confidentiality

Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, and Outlook), Visio, Microsoft Project and Microsoft SharePoint

Professional demeanor with excellent customer service and interpersonal skills

Ability to work well with others

Ability to communicate effectively with partners, staff and visitors

Ability to multi-task and work in a fast-paced atmosphere.

Superior data entry and alpha/numeric skills

Hours

Position may require some Saturday work hours during tax season (January thru April) and overtime from time to time during the remainder of the year.

Qualified individuals must either reside in or near the Macomb, Oakland, or St. Clair County area or be willing to relocate to the area for this opportunity.

Limited travel is required with this position.

There’s no place like Plante Moran.

Those outside Plante Moran know it as the 12 th largest public accounting and business advisory firm in the nation. Insiders know us as the place where opportunity thrives. At Plante Moran, we define “opportunity” with three simple words: Challenge , Experience , and Growth . By diligently finding ways to insert these concepts into our work, we keep staff at every level of our firm on a steady path to the top of their game and the realization of their professional and personal goals.

Inquiring Within

Why wait, when you can play a major role in developing your career!

If your background experience matches the qualifications of this position and you are interested in pursuing this career, then inquire within. You never know where the next click may take you; it could potentially lead you to the career you have always desired!

Last, but not least…

The specific statements shown in each section of this description are not intended to be all-inclusive.

They represent typical elements and criteria necessary to successfully perform the job.

We only accept electronic applications. Therefore, those who apply directly to a position and submit their resumes through our applicant tracking system will be considered.

Plante Moran does not accept unsolicited resumes from search firms or employment agencies. Plante Moran will not pay a fee related to unsolicited resumes received from search firms or employment agencies and the unsolicited resumes will become the property of Plante & Moran. Plante Moran will not agree to any contrary terms related to unsolicited resumes.

Only candidates selected for interviews will be contacted by a Staffing Consultant.

All candidates must be legally authorized to work for any employer in the United States without sponsorship.

Plante Moran is committed to a workplace that provides equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Plante Moran will be based on merit, qualifications, and abilities. Plante Moran does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by applicable law.

Thanks for expressing interest in this career opportunity and also interest in Plante Moran.

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About this company
24 reviews
Plante Moran (www.plantemoran.com) is the nation's 13th largest certified public accounting and business advisory firm, providing clients...