Administrative Assistant
Plante Moran - Columbus, OH

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Finally, a place where you can safely invest in your career…

For 15 consecutive years, Plante Moran has been recognized as one of the nation’s “100 Best Companies To Work For” by FORTUNE magazine — providing unsurpassed opportunity and an unequaled culture to talented, self-motivated individuals who have a passion to serve and a hunger to thrive. It's hard to explain what makes a great firm. We think it has to do with the people, our benefits, and the overriding culture that guides them. It's a unique balance of achievement, teamwork, caring, and an unofficial 'relatively jerk-free' policy. It makes us different. It makes us better. It helps us thrive.

Plante Moran is the 12th largest accounting and management consulting firm in the nation. Our rapid growth and increasing demands for our services has created a need for a highly motivated individual to join our Healthcare Consulting team as an Administrative Assistant in our Columbus office.

Position Summary

Responsible for supporting the Healthcare Audit and Consulting teams in our Columbus office. Will provide day to day administrative/secretarial support for a team or multiple teams, including calendaring, travel arrangements, correspondence, proposals/presentations. Position will manage some projects, programs and/or processes.

Position Accountabilities

Report process Medicaid and Medicare cost reports following government processing protocols. Process management reports, documents for capital projects, and other documents, as requested.

Organize team report processing through maintaining and developing (as needed) report logs.

Administrative support to 2 team partners – duties include meeting scheduling, travel arrangements, and daily update meetings.

Provide administrative support to other team members daily. Support includes proof and processing, document edits, and billing.

Assist with marketing related duties, including coordinating tradeshow participation at shows annually, working with marketing coordinator and staff from other offices.

Strong communicator of task oriented issues and ideas. Ability to provide continuous updates to team members regarding project status during team meetings and as requested by team members.

Ability to multi-task and work in a high demand work environment. Must be able to balance workload and prioritize accordingly, and delegate work as needed.

Ability to work with various staff levels and personalities.

Assist with the production and editing of client or Firm deliverables, such as proposals, presentations, reports, spreadsheets, Microsoft Project workplans, Visio diagrams, and reports. Copy, bind and distribute as appropriate.

Assist Partner and team with various secretarial duties including opening and organizing mail, organizing office, scheduling prospect calls, travel arrangements, scheduling and maintaining calendars, expense reports, organizing/processing billing.

Responsible for overseeing & maintaining various processes, which may include:

Files and documents for a specific team; updating charts and binders with information

Databases for the Firm intranet site; creation of material/text and maintenance of information

May assist with some administrative projects (some complex), for a team or industry group, primarily related to a specific organizational function; responsible for frequent communications with all levels in the organization

Administer and assist with (if applicable to assigned team):
RFP and proposal process; some RFPs may include preparing draft ads and postings

Legal documentation requirements (subpoenas, court orders, etc)

Technology needs; including, processing pool equipment & portable file server requests, server reporting (including reporting issues, backup tape reporting & distribution, replicating data storage devices, managing database files, reporting), hardware coordinator (hard drive backups, un-assigning assets, recording laptop acknowledgement forms

Organize team meetings, including agendas, project lists, minutes and reports

Research for special projects, when requested

Liaison for outside organizations/persons and clients, when necessary

Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.; may include reservations for leased conference rooms

Miscellaneous team reservations (travel, lunch, dinner, etc.)

May assist with deliverables for staff performance management process (CDPs, APAs, etc.), when requested

Manage marketing activities as needed; marketing liaison

Prepare various P&M forms (new client, check request, etc.)

Handles miscellaneous client and miscellaneous phone calls, routes to appropriate staff

Proofreading of correspondence prepared by other staff

Assist other administrative assistants, when necessary; provide backup when needed

Any other office duties as required

Qualifications

HS Diploma or GED equivalent required. Higher level education/college coursework preferred

At least 4 + years secretarial experience, preferably in a professional services environment

MS Office experience required (MOS certified a plus); certain administrative assistant positions also require experience with Visio and Microsoft Project

Ability to work overtime if required

Experience

The skills, knowledge and abilities that are desirable in a candidate that would enable an individual to excel in this position include:

Proven administrative and organizational, and time management skills

Superior oral and written communication skills and a focus on client service, together with the ability to exercise independent judgment, initiative while maintaining high confidentiality

Solid technical proficiency including knowledge of MS Office applications (particularly Word, PowerPoint, Excel, and Outlook), Visio and Microsoft Project

Professional demeanor with excellent customer service and interpersonal skills

Ability to work well with others

Ability to communicate effectively with partners, staff and visitors

Ability to multi-task and work in a fast-paced atmosphere.

Superior data entry and alpha/numeric skills

Adaptability/Flexibility

Travel & Hours

Position will require some Saturday work hours during tax season (February thru May) and overtime from time to time during the remainder of the year.

Qualified individuals must either reside in or near Columbus or be willing to relocate to the area for this opportunity.

There’s no place like Plante Moran.

Those outside Plante Moran know it as the 12 th largest public accounting and business advisory firm in the nation. Insiders know us as the place where opportunity thrives. At Plante Moran, we define “opportunity” with three simple words: Challenge, Experience, and Growth. By diligently finding ways to insert these concepts into our work, we keep staff at every level of our firm on a steady path to the top of their game and the realization of their professional and personal goals.

Inquiring Within

Why wait, when you can play a major role in developing your career!

If your background experience matches the qualifications of this position and you are interested in pursuing this career, then inquire within. You never know where the next click may take you; it could potentially lead you to the career you have always desired!

Last, but not least…

The specific statements shown in each section of this description are not intended to be all-inclusive.

They represent typical elements and criteria necessary to successfully perform the job.

We only accept electronic applications. Therefore, those who apply directly to a position and submit their resumes through our applicant tracking system will be considered.

Plante Moran does not accept unsolicited resumes from search firms or employment agencies. Plante Moran will not pay a fee related to unsolicited resumes received from search firms or employment agencies and the unsolicited resumes will become the property of Plante & Moran. Plante Moran will not agree to any contrary terms related to unsolicited resumes.

Only candidates selected for interviews will be contacted by a Staffing Consultant.

All candidates must be legally authorized to work for any employer in the United States without sponsorship.

Plante Moran is committed to a workplace that provides equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Plante Moran will be based on merit, qualifications, and abilities. Plante Moran does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by applicable law.

Thanks for expressing interest in this career opportunity and also interest in Plante Moran.

Required Skills

Required Experience

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About this company
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Plante Moran (www.plantemoran.com) is the nation's 11th largest certified public accounting and business advisory firm, providing clients...