Administrative Assistant
Plante Moran - Southfield, MI

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For 16 consecutive years, Plante Moran has been recognized as one of the nation’s “100 Best Companies To Work For” by FORTUNE magazine — providing unsurpassed opportunity and an unequaled culture to talented, self-motivated individuals who have a passion to serve and a hunger to thrive. It's hard to explain what makes a great firm. We think it has to do with the people, our benefits, and the overriding culture that guides them. It's a unique balance of achievement, teamwork, caring, and an unofficial 'relatively jerk-free' policy. It makes us different. It makes us better. It helps us thrive.

Plante Moran is the 13th largest accounting and management consulting firm in the nation. Our rapid growth and increasing demands for our services has created a need for a highly motivated individual to join our Plante Moran Corporate Real Estate Advisory team as an Administrative Assistant in our Southfield office.

Position Summary:
The Administrative Assistant position provides day to day administrative/secretarial support for a team or multiple teams, including proposals/presentations, basic secretarial duties including calendaring, travel arrangements, and correspondence. Position will manage some projects, programs and/or processes.

Position Accountabilities:
Assist with the production and editing of client or Firm deliverables, such as proposals/RFPs, presentations, reports, spreadsheets, Microsoft Project workplans, Visio diagrams, and reports. Copy, bind and distribute as appropriate. Client deliverables may include:

Request for Proposals

Request for Qualifications

Market Survey and Tour Books

Manage Sharepoint sites

Manage surveys/survey tools

Internal documentation/training materials

May also assist with practice growth from an administrative support position including:

Research

Involvement in marketing campaigns

Preparation of proposal packets

Ensure that opportunities are in CRM

Use CRM to help manage practice

Responsible for overseeing & maintaining various processes, which may include:

workflow systems/Firm databases as required, including new client/job workflows and other various internal documents related to client service, including client satisfaction surveys

Files and documents for a specific team; updating charts and binders with information

Databases for the Firm intranet site; creation of material/text and maintenance of information

May assist with some administrative projects (some complex), for a team or industry group, primarily related to a specific organizational function; responsible for frequent communications with all levels in the organization

Enter and track data in various databases (including 5-5-7, opportunities in CRM, RFP tracking, management of signed engagement letters, etc.)

Communication activities including tracking and updating staff on deadlines, target dates. Manage conflicting priorities and overall backlog of admin requests.

Organize team meetings, including agendas, project lists, minutes and reports

Research for special projects, when requested

Liaison for outside organizations/persons and clients, when necessary

Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.

Miscellaneous team reservations (travel, lunch, dinner, etc.)

Manage marketing activities as needed; marketing liaison

Prepare various forms (new client, check request, etc.)

Handle client and miscellaneous phone calls, routes to appropriate staff

Proofreading of correspondence prepared by other staff

Assist Partner and team with various secretarial duties including opening and organizing mail, organizing office, travel arrangements, scheduling and maintaining calendars

Assist other administrative assistants, when necessary; provide backup when needed

Any other office duties as required

Education:
HS Diploma required. Higher level education/college coursework preferred.

Experience:
At least 4-6+ years secretarial experience, preferably in a professional services environment

MS Office experience required (MOS certified a plus); certain Administrative Assistant positions also require experience with Visio and Microsoft Project

Must be able to remain in a stationary sitting position for at least 75% of the time.

Ability to work overtime if required

Person in position frequently communicates with staff who have inquires. Must be able to exchange information in these situations.

Qualifications:
The skills, knowledge and abilities that are desirable in a candidate that would enable an individual to excel in this position include:

Proven administrative and organizational, and time management skills

Superior oral and written communication skills and a focus on client service, together with the ability to exercise independent judgment, initiative while maintaining high confidentiality

Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, and Outlook), Visio and Microsoft Project

Professional demeanor with excellent customer service and interpersonal skills

Ability to work well with others

Ability to communicate effectively with partners, staff and visitors

Ability to multi-task and work in a fast-paced atmosphere.

Superior data entry and alpha/numeric skills

Travel & Hours

This is an exempt position that may require some Saturday work hours and overtime during workweek.

Qualified individuals must either reside in or near the Metro Detroit Area or be willing to relocate to the area for this opportunity.

Inquiring Within

The specific statements shown in each section of this description are not intended to be all-inclusive.

They represent typical elements and criteria necessary to successfully perform the job.

We only accept electronic applications. Therefore, those who apply directly to a position and submit their resumes through our applicant tracking system will be considered.

Plante Moran does not accept unsolicited resumes from search firms or employment agencies. Plante Moran will not pay a fee related to unsolicited resumes received from search firms or employment agencies and the unsolicited resumes will become the property of Plante & Moran. Plante Moran will not agree to any contrary terms related to unsolicited resumes.

Only candidates selected for interviews will be contacted by a Staffing Consultant.

All candidates must be legally authorized to work for any employer in the United States without sponsorship.

Plante Moran is committed to a workplace that provides equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Plante Moran will be based on merit, qualifications, and abilities. Plante Moran does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by applicable law.

Thanks for expressing interest in this career opportunity and also interest in Plante Moran.

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Plante Moran - 13 months ago - save job
About this company
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Plante Moran (www.plantemoran.com) is the nation's 13th largest certified public accounting and business advisory firm, providing clients...