Administrative Assistant
Postlethwaite & Netterville - Baton Rouge, LA

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  • Types financial statements, correspondence and related work for the department.
  • Greets clients, answers telephone and effectively communicates messages. This responsibility includes assignment to the main receptionist desk on an as-needed basis.
  • Maintains client records and ensures that they are kept up-to-date.
  • Learns the clients/key personnel contacts and establishes appropriate working relationship, rapport, and confidence with the client.
  • Provides photocopy, scanning and other document management services. This accountability includes the assembling of tax returns when the incumbent is assigned to the Tax department.
  • Maintains current P&N forms and checklists.
  • Ensures that meeting rooms are neat and ready for use by clients and visitors.
  • Makes travel arrangements for Directors.
  • Assists Directors with monthly billing and prepares bills on a timely basis.
  • Enters Directors’ time on a daily basis.
  • Coordinates work activities with other Administrative Assistants and staff consistent with priorities to ensure that the team/firm approach to assignments is maintained.
Skills, Education, and/or Experience Required:
  • High School Diploma required.
  • 3-5 years of experience in an Administrative Assistant capacity.
  • Ability to effectively communicate with a diverse group of individuals.
  • Ability to deal effectively with interpersonal relationships.
  • Must possess a high degree of professionalism including the ability to maintain high levels of confidentiality.
  • Must be computer literate with the capability of performing at an intermediate or advanced level with respect to the Microsoft Office Suite of products or similar software applications.
  • Must be highly organized and capable of performing multi-tasking in a fast-paced environment.
  • Must be available for weekend and overtime work at certain times during the year.
  • Moderate levels of lifting, kneeling, bending, sitting and walking are required. Lifting requirements will not typically exceed 25 pounds. Hand/eye coordination skills are essential due to the fact that a significant amount of data input is required.
  • Provides courteous and prompt service to all internal and external customers. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that customer confidentiality is assured.
  • Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
  • Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the firm.
  • Performs other services as required.

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