Administrative Assistant
Premier Employment Solutions - Topeka, KS

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Job Goal:
Administrative support to a building administrator, with primary responsibility for the bookkeeping function for the school.

Position Responsibilities:
1. Perform accounting and bookkeeping functions

Maintain activity funds
Maintain financial records (receiving and recording, writing checks, balancing accounts), prepare deposits, petty cash accounting
Monitor school budget (purchasing, balancing, recording), accounts receivable/payable.
Audit and report on activity fund; audit statements.
Determine enrollment fees owed collect & account for receipts, have parents complete installment contracts as necessary.
2. Purchasing

Receiving and record orders/deliveries
Research and price materials and supplies
Prepare purchase orders.
3. Perform general office duties

Answer phones, greet visitors, obtain and disseminate information from office visitors.
Prepare mail ? send through postage meter, sort and prepare bulk mailings
Compose correspondence
Maintain office machines (refill, minor maintenance)
Submit work orders, request custodians go to various locations on campus
4. Set up and maintain district records, such as: Record student attendance, type district discipline reports and suspensions, prepare and send notices of suspension hearings.
5. Enter information into TERMS; collect necessary forms and documents, collect and record fees.

Graduation from high school or equivalent
2-5 years secretarial experience which included experience in bookkeeping or accounting.
Skilled in the operation of personal computers and standard office software.

Preferred Qualifications:
Vocational training in records management, bookkeeping and computer operation.
Skilled in the operation of financial software packages.
Prior experience as a school secretary, knowledgeable of State and District regulations and policies.

Knowledge of mathematics, bookkeeping and basic accounting.
Knowledge of office management.
Knowledge of records management.
Knowledge of purchasing processes.
Knowledgeable of accounting and spreadsheet software.
Skilled in grammar, spelling and composition of office correspondence.
Skilled in interpersonal communication.
Skilled in problem solving.
Ability to organize and prioritize work.
Ability to work effectively independent of direct supervision.
Ability to manage multiple tasks in an environment that includes frequent interruptions.
Ability to understand and follow verbal and written instructions.
Ability to operate standard office software.

Physical Requirements:
Moving throughout the work location, lifting 10-20 lbs., hand/finger dexterity, eye/hand coordination; above average time pressure, intensity and analytical thinking due to multiple, unrelated demands on time and attention; verbal & written communication.

Premier Employment Solutions - 16 months ago - save job - block
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About this company
Premier Employment Solutions is a woman-owned firm specialized in locating, evaluating and acquiring the best talent available for our...