Administrative Assistant
QinetiQ North America - Springfield, VA

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QinetiQ North America’s Services & Solutions Group delivers aerospace operations and systems, engineering and life-cycle management, IT solutions and services, software and systems engineering, and missions solutions. Our core offerings include: space engineering, software solutions and enterprise IT, cyber intelligence, systems integration and engineering, training, modeling and simulation, logistics and life-cycle management.

QinetiQ North America is an AA/EEO Employer.

Maintain building security to include issuing visitor badges, badge inventory and building access in compliance with security and proxy regulations.

Maintain meeting room schedule and provide meeting room set-up, including catering and administrative support.

Maintain office equipment to include ordering supplies, performing minor repairs and/or calling for service.

Maintain office and pantry supplies to include inventory, placing orders and stocking supplies.

Submit help tickets for building maintenance, office equipment maintenance, and IT issues

Receive deliveries and notify recipients as needed and deliver daily mail.

Prepares labels with appropriate charge codes for FedEx shipments. Also maintains FedEx shipping account and reconcile statements.

Maintain phone directory and floor plans.

Provide administrative support preparing purchase requisitions as needed.

Special Projects as assigned.

Assist with generation of new hire packets and the integration of the new hire orientation program across SSG Sector

Respond to employment inquiries in a timely manner

Assist with benefits administration as needed

Assist with generation of termination process/kit and develop an Exit Questionnaire for SSG HR Department and the tools necessary to track such data

Update sharepoint and assist with updates to QNA Central portal as directed.

Update and maintain current departmental forms and supplies which includes new hire packets and other relevant HR material

Assist with the creation of HR Manuals/Guides to captured current processes

Assist with various recruiting functions

Other duties as assigned

Administrative support experience required

Strong communication skills

Proven experience in MS Office; ability to learn other systems rapidly

Ability to work independently, as well as take direction when needed

Strong ability to multi-task, with exceptional accuracy and effectiveness

Must be able to lift 25 pounds

Job requires walking, lifting, reaching above shoulder height, stooping, bending, and sitting for long periods of time

Associates degree; preferably in Human Resources or a related field, or relevant work experience and current pursuit of a degree in one of the these disciplines

Exceptional interpersonal skills

Ability to handle confidential/sensitive information

US Citizenship required

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