This position is responsible for providing administrative support within the Office of Academic Affairs . This is a full-time (37.5 hours per week), non-exempt position.
Essential Duties and Responsibilities
Provide high quality, timely administrative support for the Associate Provost and Dean of University Programs and for the Assistant to the Provost. Assist with department budget development and management. Project Management. Plan, organize and control small and large academic events (e.g., convocation). Accurately and timely organize and maintain paper and electronic filing systems, including faculty files, records and databases. Maintain paper and electronic filing systems including academic files, records and databases, ensuring confidentially in accordance with FERPA and other relevant regulations. Greet visitors, answer phones, sort mail and autonomously respond to routine inquiries.
Other duties as necessary to meet department and University needs.
Experience, Knowledge & Skills Required
Prior administrative support experience, preferably in an academic environment. Budget management experience preferred, as is prior experience planning and carrying out projects. General computer skills and ability to quickly learn and utilize new software programs. Proficiency in Microsoft Word, Outlook, PowerPoint; advanced skills in Microsoft Excel and Access required. Excellent interpersonal and customer service skills and experience interacting with multiple constituencies(faculty, staff, students, public). Proven attention to detail, accuracy and timeliness. Excellent organization andfollow-up and follow-through skills. Ability to multitask in a fast-paced environment, appropriatelyprioritize projects, and meet given deadlines. Ability to work independently and as a member of a team. Ability to safeguard sensitive and confidential information; knowledge of FERPA regulations helpful. Associate's degree required; Bachelor's degree or the equivalent in experience and educationpreferred.
Physical Requirements ( with or without reasonable accommodation )
Visual Abilities : Read reports, create presentations and use a computer system. Hearing : Hear well enough to communicate with co-workers, vendors, and students. Dexterity, Grasping, Feeling : Write, type and use the telephone, copier, and computer systems. Mobility : Open files and operate office machines; move between departments and attend meetings across campus. Talking : Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly. Lifting, Pulling, Pushing: Exert up to 50 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Work in office environment, involving contact with faculty, staff, students, parents, service providers and vendors. Work has deadlines, multiple interruptions, high volume and may be stressful at times.
Queens University of Charlotte is a private, co-educational, Presbyterian affiliated comprehensive university located in the heart of Charlotte, North Carolina, and is consistently ranked in the top tier of Southern Regional Masters Universities. The university has more than 2,400 undergraduate and graduate students in programs offered by the College of Arts and Sciences, the McColl School of Business, the James L. Knight School of Communication, the Wayland H. Cato Jr. School of Education, the Andrew Blair College of Health and the Presbyterian School of Nursing. Additional information about Queens University of Charlotte may be found at www.queens.edu/Queens-Overview .
Queens offers medical (PPO or a high deductible option with Health Savings Account) and dental insurance, domestic partner benefits, defined contribution retirement plan & supplemental retirement plan, paid holidays, tuition remission, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, flexible spending accounts (medical, dependent care, qualified transportation expense), long-term disability leave, FMLA leave, reduced cost meals at Morrison Dining Hall, and employee assistance program (EAP).
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Queens University of Charlotte - 18 months ago