Administrative Assistant
RR Donnelley - New York, NY

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RR Donnelley is currently seeking an experienced Administrative Assistant. This position will directly support Sales and Operations Leaders as well as other members of the Sales/Operations Team. We are looking for a career-minded candidate, with the ability to move quickly to changing needs and requirements of our business.

Responsibilities include but are not limited to:
Daily, weekly and monthly operational / sales reporting using MS Office and Salesforce.com.

Editing sales/ operational presentations in PowerPoint.

Management of the Weekly Travel approvals and reconciliation to individual expense reports.

Assisting the marketing team in preparation and planning activities for external trade shows / sales conference

Management / Spend Tracking of Office Supplies requests across multiple account team sites.

Typing correspondence, responding to emails and distribution of mail.

Assisting with visa process for international relocation/visitation of employees.

Calendar and travel management.

Copying, faxing, filing and other administrative duties.

OTJ - ADM

Required Skills

Associates Degree for an accredited college or university. Bachelors Degree is preferred.

At least two years of experience as an Administrative Assistant to C-level executives.

Proficiency in MS Office, specifically,

Working knowledge of SalesForce.com (preferred)

Must have excellent communications skills, both written and verbal.

Ability to multi-task and work in a fast paced environment.

Good organizational skills and follow through

Professional demeanor and appearance

Self starter

Team spirited

Flexible (ability to adjust work hours according to support needs)

Strong Excel skills required. (Basic formulas, charts, spreadsheets, etc.)

Strong PowerPoint skills required. (Creating and editing presentations).

Proficiency in Word and other software programs is required.

Required Experience

RR Donnelley - 16 months ago - save job - copy to clipboard
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About this company
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RR Donnelley is a global provider of integrated communications. The company works collaboratively with more than 60,000 customers worldwide...